Project Assistant
Job in
Martinez, Contra Costa County, California, 94553, USA
Listed on 2026-07-01
Listing for:
EMCOR Group
Full Time
position Listed on 2026-07-01
Job specializations:
-
Business
Office Administrator/ Coordinator, Operations Management
Job Description & How to Apply Below
* We are an electrical construction firm offering total electrical construction, engineering, facilities maintenance, utility, sound and communications, and renewable energy services. We combine broad electrical and energy systems expertise with a strong commitment to quality service and total customer satisfaction.
** Job Summary*
* Contra Costa Electric is recruiting for a Project Assistant reporting directly to the Project Assistant Team Lead for the Industrial division. Responsibilities include project cost accounting, personnel management, site administration and related activities.
** Essential
Duties & Responsibilities *
* Project Cost Accounting:
+ Submit daily records of field personnel badge activities for the project site.
+ Coordinate with foreman on site to ensure all project personnel are properly accounted for.
+ Audit all hours across CCE systems and Client Systems to ensure customer and internal systems match.
+ Properly allocate labor, equipment, meals, and material for all activities on site.
+ Enter hours for indirect project support to ensure complete activities are documented for both field and office personnel.
+ Perform weekly audits of customer data to ensure alignment with internal accounting and payroll records.
+ Utilize internal accounting systems to create labor, equipment and material invoices for client submission.
+ Manage new hires, labor rate changes and classification changes as they pertain to project billing.
+ Ensure all company owned equipment is accounted for in Client and CCE billing systems.
+ Ensure all material is properly billed in CCE billing system and clients Contractor Supplied Material system.
+ Assist accounting department in identifying and processing payments from customer
Personnel Management:
+ Submit badge requests for all new personnel.
+ Manage employee records in customer database and internal personnel files.
+ Ensure field personnel certifications are current and maintain up to date records.
+ Maintain job site organization chart for all personnel.
+ Produce manpower reports for the client as required.
Site Administration:
+ Maintain stock of site office supplies.
+ Maintain records of tools and material invoices received from the field.
+ Compile packing slips for all deliveries and submit to accounting for reconciliation.
+ Work closely with the site superintendent to assist with various project tracking activities as needed.
+ Assist with creating and printing miscellaneous labels for field personnel
General:
+ Quickly learn and apply Industrial practices and technical skills.
+ Work independently with little or no supervision after having been shown how to accomplish assignments.
+ Ask appropriate questions related to assignments and recommend improvements.
+ Practice excellent organization and remain upbeat and pleasant even when facing the pressure of pending or multiple deadlines.
+ Comply with all company operating policies, procedures, and safety requirements.
+ Comply with EMCOR's Values, Business Code of Conduct, and Business Ethics.
+ Able to work 40 hours per week in Martinez, CA.
** Qualifications*
* To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
** PREFERRED EDUCATION AND EXPERIENCE*
* + Minimum 1-3 years related experience providing support for construction projects preferred.
+ High school diploma or GED required.
+ Associate degree in related field may be substituted for experience.
** COMPUTER SKILLS*
* + Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel)
+ Candidates must have experience with refinery contractor labor tracking and billing systems, such as
** Track** (
** or equivalent gate log monitoring systems),
** to ensure accurate workforce management, compliance, and invoicing.
+ Knowledge of project cost accounting software a plus.
** REQUIRED COMPETENCIES*
* The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.
+ Strong teamwork mentality and ability to work in a collaborative environment across departments.
+ Strong organizational, record keeping and follow-up skills.
+ Self-motivated, with aptitude for attention to detail and ability to prioritize workflow.
+ Ability to manage multiple tasks and meet deadlines on a daily basis.
+ Customer focused mindset with ability to meet customers' expectations and requirements.
+ Business communication savvy with excellent oral and written communication skills.
** LANGUAGE SKILLS*
* Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.
LI-KJ1…
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