Chief of Administrative Services - Exempt

Chief of Administrative Services I

The Contra Costa County Counsel’s Office is seeking to fill one (1) vacancy for an energetic self‑starter with outstanding organizational skills and superior interpersonal and written skills to join our legal team as Chief of Administrative Services I. The County Counsel’s Office is the legal advisor to the Board of Supervisors, the County Administrator, County elected officials, County departments, boards and commissions, and various other public agencies in the County.

In the County Counsel’s Office, the Chief of Administrative Services I plays a critical role in ensuring the office’s operational and fiscal stability. We engage in high‑profile, complex, intellectually challenging, and meaningful legal work while encouraging a work‑life balance. We seek to hire someone who is comfortable working in a fast‑paced, confidential legal environment and has experience in the areas of budget, personnel, and office management.

• Administering the office under the direction of the County Counsel
• Managing the department’s financial operations, including timekeeping, payroll, and record control
• Assisting with the development and analysis of the department’s annual fiscal year budget
• Maintaining budget records throughout the year and coordinating the preparation of financial reports
• Overseeing the department’s information systems
• Supervising, evaluating, and training support staff
• Overseeing personnel matters and office wide recruitments
• Overseeing facility and safety matters

Education: Possession of a Bachelor’s degree from an accredited college or university with a major in business or public administration, public policy, finance, organizational development, social or behavioral sciences, or a closely related field.

Experience: Five (5) years of progressively responsible full‑time experience in a managerial, administrative, or staff capacity performing administrative, budgetary, or personnel analyses.

Substitutions:

• Experience Substitution: Four (4) years of progressively responsible full‑time professional level experience with Contra Costa County, in a managerial, administrative, or staff capacity performing administrative, budgetary, or personnel analyses may substitute for the required experience.
• Experience Substitution: Possession of a master’s degree in business or public administration, public policy, finance, organizational development, social or behavioral sciences, or closely related field may be substituted for one (1) year of the required experience.
• Education Substitution: One (1) additional year of qualifying experience may be substituted for the required academic major.

• Application Filing & Evaluation: All completed applications received by the final filing date will be evaluated to determine which candidates will move forward in the next phase of the recruitment process.
• Interview: Candidates invited to the interview may be asked questions in areas such as training and experience relevant to the position.

• Resume
  • Your resume should include your work experience, including job titles, duties, and employment dates
• List of references.
  • Please indicate whether we may contact your current employer.
• A cover letter
• Questionnaire: On separate sheets of paper (up to 4 pages), please provide answers to the following:
  • Please summarize your experience providing administrative support to a law office or other professional or public agency office. Include the name of the employer(s) where you gained this experience, the scope of your duties and responsibilities, and the dates employed (MO/YR to MO/YR).
  • Have you ever been fired or resigned after being requested to do so? If so, please explain.
  • How would your supervisors and people you have supervised describe you?
  • Please describe a significant project you were responsible for managing. Please provide sufficient details about the scope of your responsibilities to allow for a thorough evaluation of your experience.
  • Please describe a difficult fiscal or personnel situation you were responsible for resolving. Include details about how you resolved the situation and any…