Office Manager - Accounting

Description

The Office Manager will oversee daily office operations, coordinate administrative functions, support project management activities, and serve as a key point of communication between clients, vendors, subcontractors, and internal staff. The ideal candidate thrives in a fast-paced construction environment and can effectively manage multiple priorities.

• Manage day-to-day office operations and administrative tasks
• Answer phones, respond to emails, and communicate professionally with clients and vendors
• Schedule appointments, meetings, and project timelines
• Assist with project coordination and job tracking
• Prepare invoices, process payments, and assist with bookkeeping
• Maintain construction documents, permits, contracts, and job files
• Order office and project supplies as needed
• Coordinate with subcontractors and suppliers regarding schedules and paperwork
• Support hiring, onboarding, payroll paperwork, and employee records
• Maintain organized filing systems and company databases
• Assist ownership and project managers with daily operational needs

• Previous office management or administrative experience required
• Construction, remodeling, or contractor office experience preferred
• Strong organizational and multitasking skills
• Excellent communication and customer service abilities
• Proficiency with Microsoft Office, Google Workspace, and office software
• Experience with Quick Books, Buildertrend, Jobber, or similar software is a plus
• Ability to work independently and maintain confidentiality
• Strong attention to detail and problem-solving skills