Executive Assistant I-Martinsburg, WV Location (EAMB17

PLEASE NOTE:

This is a Hybrid position. It requires a blend of work out of our regional office hubs alongside various remote and field-based locations depending on the executive schedule.

At Omega Health Services, we are a mission-driven leader in supported employment, dedicated to empowering veterans, individuals with developmental disabilities, and those overcoming economic challenges to find true independence.

We are seeking a High-Caliber, Strategic Executive Assistant to serve as a "force multiplier" for one of our Regional Partners. This is not a traditional administrative role; it is a fast-paced, "on-the-move" partnership requiring an expert in logistical choreography, discreet gatekeeping, and proactive problem-solving. If you are a high-level operator who thrives on being two steps ahead, you belong on our leadership team.

The Executive Assistant acts as the Partner’s operational extension and trusted advisor across several critical domains:

• Executive Time Mastery:
  Own and optimize a complex, high-velocity calendar. You will ruthlessly protect the Partner’s focus while navigating multi-stakeholder conflicts and shifting priorities.
• Strategic Correspondence:
  Act as the primary filter for all communications. You will triage, draft, and ghostwrite in the Partner’s voice, ensuring high-touch responsiveness and a professional polish.
• High-Stakes Events & Travel:
  Coordinate intricate domestic and international travel itineraries. You will occasionally travel with the Partner (approx. 5%) to manage logistics on the ground, take strategic minutes in high-level meetings, and ensure action items are tracked to completion.
• Financial & Resource Oversight:
  Manage the executive office budget, process high-level expense reports with precision, and ensure all financial filings are compliant and timely.
• Confidentiality & Integration:
  Handle a sensitive blend of professional and personal matters with absolute discretion. You are the "vault" for sensitive documents, financial data, and internal communications.
• Special Projects:
  Conduct organizational research, design high-impact presentation decks, and manage cross-departmental deliverables to keep the Partner’s strategic goals on track.

We are looking for a professional who pairs the foresight of a strategist with the composure of an elite coordinator:

• Executive
  
  Experience:
  
  Minimum 5+ years of progressive experience supporting C-Suite (CEO, COO, Managing Partner) leaders. Experience in healthcare or highly regulated sectors is a significant advantage.
• Technical Mastery:
  Advanced, fluent proficiency in Office 365 (Outlook, Excel, PowerPoint) and secure document management systems like SharePoint.
• Education:
  
  A Bachelor’s degree is strongly preferred.
• Flexibility:
  Ability to travel occasionally (approx. 5%) and maintain availability for critical after-hours communications to support a dynamic schedule.

Core Competencies We Filter For:

• Strategic Foresight:
  The rare ability to anticipate needs, roadblocks, and solutions before they are ever articulated.
• Impeccable Communication:
  The executive presence and confidence required to seamlessly interface with Board Members, external partners, and high-level leaders.
• Resourcefulness: A relentless "find a way" mentality when faced with unexpected logistical or operational hurdles.

We believe in deeply investing in the professionals who power our executive mission.

• Competitive base salary + Performance-based bonuses + 401(k) with company match.
• Premium Health, Dental, Vision, Life/AD&D, and Long-Term Disability insurance.
• Access to CAP/PACE certifications, elite leadership coaching, and university scholarships.
• Generous "Earn-as-you-go" Paid Time Off (PTO), Paid Holidays, and Hybrid work flexibility.

Omega Health Services is a proud, CARF-accredited leader. As a Service-Disabled Veteran-Owned Small Business (SDVOSB) and Certified Minority Business Enterprise (MBE), we help our clients achieve self-sufficiency through competitive employment. We take pride in being a preferred healthcare agency that fosters an engaging, person-centered environment.

Omega Health Services is an Equal Opportunity Employer (EEOC). We celebrate diversity and are committed to creating an inclusive, welcoming environment for all employees.