Substitute Secretary

Day to Day Substitute Secretary Berkeley County Schools (WV) Berkeley County Schools - Martinsburg, West Virginia Open in Google Maps

This job is also posted in Berkeley County Schools

Job : 5896921

Final date to receive applications: Sep 08, 2026 11:59 PM (Eastern Standard Time)

Re-Posted: Sep 01, 2026 4:00 AM (UTC)

Starting Date: Immediately

Pay starting at $158.90 per day!

Position Title:
Day to day Secretary

Department:
Building

Reports To:

Building Principal/Supervisor

Serves as a substitute secretary to the principal and as facilitator for the school/public being served in communicating information, problem solving, material acquisition, cash handling, record keeping etc.

• Communicates, collaborates, and cooperates with colleagues, supervisors, and students.
• Student Scheduling
• Makes and receives telephone calls, takes messages, routes calls
• Maintains school records and files for building, principal and related requirements
• Distributes mail
• Greets visitors, works with parents, professional and non-certified staff in a pleasant and efficient manner
• Types, prepares, distributes, files records/reports, correspondence, mailings etc. related to building functions and principal needs
• Orientates substitute teachers
• Processes attendance/payroll for the building staff
• Takes/transcribes notes for correspondence
• Provides appropriate first aid needs
• Attends Open House
• Orders, processes, and maintains office materials and equipment
• Maintains confidential
• Administers medication according to policy and regulations, if necessary.
• Operates standard office equipment
• Takes in-service training as stipulated by contract
• Distributes district flyers
• Works with Business office to process purchase order numbers, petty cash as delegated by the principal
• Performs duties in accordance to contract, W. Va. Code, and policies.
• Other duties may be assigned.

None.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Take and pass the WV Department of Education’s competency exams for secretary classification.

High school diploma or general education degree (GED).

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of people.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Ability to pass a typing test at 45 words per minute. Ability to operate a personal computer and related software. Ability to get along with other people. Patience in dealing with parents and children. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies.

While performing the duties of this job, the employee is regularly required to stand, walk, and sit. The employee is occasionally required to stoop, kneel,…