Case Administrator​/Courtroom Deputy

The United States District Court for the Northern District of West Virginia is seeking qualified applicants for the position of a full-time Case Administrator/Courtroom Deputy in the Clerk’s Office at the Martinsburg point of holding court. This position will require occasional travel to other points of holding court in Clarksburg, Elkins, and Wheeling, and may require further travel within the United States.

A Case Administrator/Courtroom Deputy manages the progression of civil and criminal cases and related proceedings from opening to final disposition and performs courtroom functions such as logging/recording court proceedings and processing orders. The incumbent provides excellent customer service to the public and is fully proficient in administration and maintenance of the official case records. The incumbent performs docketing, monitors the completion of the required procedural steps, and performs the necessary noticing and administrative and clerical tasks in the clerk’s office.

The Case Administrator/Courtroom Deputy attends courtroom proceedings, prepares case documents for appeal, reviews filed documents to determine conformity, takes appropriate action, and ensures that all orders and automated entries are appropriately and accurately docketed.

• Manage civil and criminal cases from opening to closing. Review, identify, and research the accuracy, timeliness, and quality of data entered into the case record. Make corrections to the case record to comply with local and national procedures.
  
  Ensure that all case files and related information are accessible. Manage cases to ensure timely progression. Process notices of appeal and appeal-related documents. Perform quality control on attorney-docketed entries.
• Prepare and analyze required reports. Check data from reports in order to meet quality assurance standards.
• Check for prior or prohibited filings. Verify attorney’s authority to practice. Monitor for release of exhibits and sealed documents. Verify and issue summons.
• Attend and record court proceedings, organize exhibits, including setting up and troubleshooting electronic evidence presentation systems, and assist with the orderly flow of court proceedings, as required.
• Respond to inquiries on case status. Provide information and electronic case filing (ECF) instruction to external customers.
  
  Inform customers of required fees.
  
  Receive payments and issues receipts. Secure funds in cash register. Balance cash drawer at the end of the day.
  
  Process credit card payments.
• Create and process new case files. May assign case numbers to judges and/or magistrate judges. Open cases in case management system. Docket initial opening events. Sort, classify, and file case records. Audit cases for closing and check the docket to ensure that all necessary documents are entered and deadlines are met before generating the closing order.
• Scan and convert documents filed over the counter into image files. Enter documents and proceedings on the case docket. Maintain documents in the appropriate location. Answer phone inquiries regarding case status, archive information and court procedures. Provide forms via mail or e-mail as required.
• Assist the public with electronic and paper files.
  
  Conduct case research as required.
  
  Provide archive information for closed cases. Provide file copies as requested.
• Test new procedures and processes, provide feedback, take initiative to improve service and provide assistance to other team members.
• Promote good stewardship of government time, property, money, and resources.
• Perform other duties as assigned.

• High school diploma or the equivalent.
• Three years of progressively…