CourtOffice Administrator Superior Court II

Incumbent serves as Court/Office Administrator for Morgan County Courts, responsible for all administrative and clerical assistance for the Court and may serve as backup Bailiff.

• Maintains court computer and data entries in case management software.
• Manages and updates Court’s calendar, schedule hearings, and communicates the status of hearings to attorneys and other parties.
• Answers telephone and greets office visitors, providing information and assistance, responding to inquiries, and/or directing callers to appropriate individual or department.
• Processes and distributes court orders, warrants, summons, and other court pleadings and documents.
• Serves as back up to Bailiff.
• Performs related duties as assigned.

• High school diploma or GED or equivalent training and two to four months of clerical or data entry experience.
• Knowledge of standard practices and procedures of the Court, legal terminology, standard legal documents and petitions.
• Knowledge of, and ability to comprehend and use jury questionnaires, summonses, statistical reports, and Court documents.
• Working knowledge of standard English grammar, spelling, and punctuation, and ability to prepare detailed reports as required.
• Working knowledge of standard office procedures and basic computer skills and ability to apply such knowledge to a variety of interrelated processes, tasks, and operations.
• Ability to properly operate standard office equipment, such as computer, calculator, fax machine, printer, and telephone.
• Ability to provide public access to, or maintain confidentiality of, department information and records according to state requirements.
• Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug‑free workplace, and personal conduct.
• Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/difficult persons.
• Ability to effectively communicate orally and in writing with co-workers, other County departments, courts, attorneys, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.
• Ability to understand, memorize, retain, and carry out written or oral instructions and present findings in oral or written form.
• Ability to apply knowledge of people and locations.
• Ability to compute and perform simple arithmetic operations.
• Ability to compile, collate, or classify data, analyze and evaluate, and make determinations based on data analyses.
• Ability to work on several tasks at the same time and work rapidly for long periods, occasionally under time pressure.
• Ability to serve as back up Bailiff.

Incumbent performs duties with work priorities and schedules primarily determined by a formal schedule. Assignments are set jointly by supervisor and incumbent. Decisions are always determined by specific instructions or existing, well-established policies and procedures. Errors are primarily detected through notification from other departments and/or the public. Work errors could result in loss of time to correct error.

Incumbent maintains frequent contact with co-workers, other County departments, courts, attorneys, and the public for purpose of giving and receiving information.

Incumbent reports directly to Superior Court Judge.

Incumbent performs duties in a courtroom, involving sitting/walking at will, sitting for long periods, pushing/pulling, lifting/carrying objects weighing up to 25 pounds, keyboarding, fingering/grasping/handling objects, bending/reaching, crouching/kneeling, keyboarding, close/far vision, speaking clearly, and hearing sounds/communication. Incumbent maintains considerable contact with the public and may be exposed to irate/difficult individuals.