Administrative Associate

Administrative Associate for Facilities

Martinsville City Schools Facilities - Martinsville, Virginia Open in Google Maps

• Job : 5915056
• Final date to receive applications: Posted until filled
• Re-Posted: Sep 04, 2026 4:00 AM (UTC)
• Starting Date: Immediately

Provide clerical and organizational support to the facility's maintenance and operations department.

• Work Order Management: Receive, log, prioritize, and track repair requests or work orders using computerized maintenance management software.
• Scheduling and Coordination: Coordinate appointments, schedule preventive maintenance, and line up outside contractors or vendors for specialized repairs.
• Purchasing and Billing: Process purchase orders, order departmental supplies, and code or track invoices.
• Record Keeping: Maintain logs for equipment, safety manuals (like SDS books), key cards, and completed maintenance tasks.
• Communication: Answer phone calls, route inquiries, and act as a link between technicians, other departments, and building administration.

• Education: High school diploma or equivalent.
• Experience: 1 to 2 years of general office or administrative support experience, ideally within a facilities or maintenance environment.
• Technical
  
  Skills:
  
  Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and the ability to learn work order tracking systems.
• Soft Skills: Excellent organization, clear verbal and written communication, and strong attention to detail.

Position Type: Full-Time

Salary: $27,294 to $52,059 Other Professionals Salary Schedule

• Citizenship, residency or work visa required

• Travis Clemons
• Central Administrative Offices
• Phone:
• Email: tclemons.va.us

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