Administrative Associate

Facility Maintenance Clerk

Provide clerical and organizational support to the facility's maintenance and operations department.

• Work Order Management:
  Receive, log, prioritize, and track repair requests or work orders using computerized maintenance management software.
• Scheduling and Coordination:
  Coordinate appointments, schedule preventive maintenance, and line up outside contractors or vendors for specialized repairs.
• Purchasing and Billing:
  Process purchase orders, order departmental supplies, and code or track invoices.
• Record Keeping:
  Maintain logs for equipment, safety manuals (like SDS books), key cards, and completed maintenance tasks.
• Communication:
  Answer phone calls, route inquiries, and act as a link between technicians, other departments, and building administration.

• Education:
  
  High school diploma or equivalent.
• Experience:
  
  1 to 2 years of general office or administrative support experience, ideally within a facilities or maintenance environment.
• Technical
  
  Skills:
  
  Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and the ability to learn work order tracking systems.
• Soft Skills:
  
  Excellent organization, clear verbal and written communication, and strong attention to detail.