Accounting Assistant

Who We Are:

Founded in 1907, the National Association of Attorneys General (NAAG) serves as the national forum for attorneys general and their staff to collaboratively address issues important to their work and provides resources to support the work of the offices of attorneys general in protecting the Rule of Law and the United States Constitution. NAAG fosters an environment of "cooperative leadership," helping attorneys general respond effectively - individually and collectively - to emerging state and federal issues.

NAAG emphasizes a commitment to professional excellence and the quality of life for our employees.

We are looking for an Accounting Assistant to join our team.

The Job Brief:

The Accounting Assistant (AA) will be responsible for collecting and tracking payments, making bank deposits, preparing reports, and maintaining accurate bookkeeping records. The Accounting Assistant is also responsible for submitting and updating relevant tax filings for exemptions from state taxes and maintaining the organization's vendor information with the states.

Additional responsibilities include, but are not limited to, managing all communications relating to requests and filing requirements from the states, communicating with members on past due balances, reporting, performing account reconciliations, updating the products in our CRM system, managing and monitoring aging invoices, all while maintaining compliance with GAAP and applicable laws and regulations.

The AA must possess a strong understanding of the reporting cycle and accounting principles. As an organized professional with keen attention to detail, he/she should be dependable and capable of working independently and while also working with the team collaboratively. The AA should exhibit strong time management, organizational, and analytical skills; exceptional attention to details, the ability to multi-task, work under deadline pressure, and adapt quickly to changing work priorities.

He/she should have the capability to independently solve problems, prioritize work, and work effectively in a dynamic atmosphere. Additionally, the Accounting Assistant will cross train, to assist and/or support accounts payable.

The Accounting Assistant will report to the Controller.

A Typical Day May Look Like This:

Programmatic

• Collecting payments from members and accurately recording them in the appropriate system.
• Updating member accounts based on payment or contact information.
• Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, refunds appropriately issued, uncollectible amounts are accounted for, and miscellaneous differences are cleared.
• Perform daily cash management duties, including but not limited to, reconciliation of bank deposits, updating of cash receipts log and register, and posting of cash to the accounts receivable sub-ledger.
• Monitor and collect accounts receivable by contacting members via telephone, email, and mail, if necessary, in a timely manner.
• File for exemptions from sales taxes in the states with eligibility.
• Obtain and maintain "good standing" and other certificates as requires by the District of Columbia. Manage journal entries, invoices etc.

• Manage journal entries, invoices etc.
• Reconcile accounts for the monthly or annual closing.
• Provide additional support for A/P cycle, be backup for this position.
• Support other accounting and finance team members as needed.
• Other duties as assigned based on needs of the Association.

Is This You?

• Minimum of an associate's degree in accounting, business, or equivalent related field; bachelor's degree preferred. One year of relevant experience can be substituted for each year of required education.
• 2-3 years of accounts receivable/basic accounting experience. Strong use of Excel (VLOOKUP's, Pivot tables, or similar skills.
• Understanding of basic principles of finance, accounting, and bookkeeping.
• Excellent time management and detail orientation.
• Excellent written and verbal communication skills.
• Ability to handle multiple projects simultaneously while meeting critical deadline requirements.
• Advanced computer skills including Microsoft Office 365, Word,…