Accounts Payable Supervisor

Accounts Payable Supervisor

• Lead, mentor, and manage a team of accounts payable professionals, ensuring training, development, and performance objectives are met.
• Supervise weekly check runs and related administrative work.
• Process weekly accounts payable, including preparation of payment packet and digitizing backup.
• Compile and sort documents such as vendor invoices with purchase order numbers, expense invoices, and store close‑out reports.
• Track payments to vendors, consolidate invoices, and enter into the payables module.
• Follow up with vendors to reduce un‑invoiced PO balance.
• Match invoices to purchase orders or expense authorizations; follow up and track until resolution.
• Confer with upstream process owners to resolve payment reconciliation issues (e.g., warehouse receiving, purchasing).
• Collaborate with internal and external partners to meet department goals.
• Prepare payment packet for check review.
• Code expenses to predefined GL codes.
• Troubleshoot complex issues; resolve independently or use discretion for escalation.
• Run weekly voucher report to match invoices, verifying invoice number, amount due, and discount amount.
• File weekly vendor checks by check number in file drawers.
• Distribute petty cash and maintain records.
• Share AP best practices and support continuous improvement of department performance.
• Perform additional duties or special projects as assigned.

• Minimum of 3 years’ experience in accounts payable.
• 1‑2 years of leadership experience as a people manager.
• Ability to work autonomously and troubleshoot complex accounting issues.
• Effective communication skills with a diverse population.
• Accuracy and attention to detail in a fast‑paced environment.
• Proficiency in Microsoft Office, including intermediate Excel skills.
• Experience with corporate accounting software is a plus.
• Excellent organizational and time‑management skills.
• Experience supporting a PO‑driven company.
• Experience with Aplus (or other AS400 system) or Sage Pro preferred, not required.
• Experience in distribution preferred but not required.
• Physical ability to sit at a desk for long periods, operate a computer, and communicate clearly on the phone and in person.
• Ability to pass job‑related employment screenings.

The pay range for this role is $60,000 to $75,000 per year. The amount may vary based on experience, qualifications, geographic location, and other factors. In addition to base pay, the company offers a comprehensive benefits package, including medical, dental, vision, life and disability insurance, flexible spending accounts, employee assistance programs, 401(k) retirement plan, and more.

The company is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, marital status, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, or any other characteristic protected by law. Reasonable accommodations are provided to applicants and employees with disabilities.