More jobs:
Bookkeeper
Job in
Grasonville, Queen Anne's County, Maryland, 21638, USA
Listed on 2026-06-16
Listing for:
Harrison Richard Group
Full Time
position Listed on 2026-06-16
Job specializations:
-
Accounting
Bookkeeper/ Accounting Clerk, Accounts Receivable/ Collections, Office Administrator/ Coordinator -
Administrative/Clerical
Bookkeeper/ Accounting Clerk, Office Administrator/ Coordinator
Job Description & How to Apply Below
Summary: The Bookkeeper supports the financial operations of the company across all active projects and entities. This role is responsible for accurate financial recording, billing, accounts payable, and job cost tracking — providing the timely, reliable data that allows leadership to manage profitability and cash flow effectively.
Responsibilities- Enter and code all vendor and subcontractor invoices accurately by project, division, and cost category to support actual‑vs‑estimate reporting
- Maintain accurate job cost records for ongoing budget tracking and post‑project analysis
- Ensure all expenses are recorded in the correct entity
- Support the monthly job cost review process with Project Managers and General Managers
- Prepare and issue all client invoices and progress billings in a timely and consistent manner
- Ensure deposits, progress billings, and final invoices are issued according to contract terms
- Coordinate draw requests with construction lenders and banks, including preparing required documentation and tracking draw approvals and funding
- Process all vendor invoices and subcontractor bills promptly and accurately
- Verify invoices match approved purchase orders and scopes of work before processing payment
- Coordinate payment schedules with the General Managers
- Prepare financial summaries and reports for General Manager review
- Support monthly and quarterly financial close processes
- Assist with audit preparation and compliance documentation as needed
- Manage filing systems, administrative records, and document organization
- Support onboarding documentation and personnel file maintenance
- Serve as internal administrative support for Project Managers and General Managers
- 10+ years of bookkeeping or accounting experience — construction or project-based industry required.
- Proficiency in Quick Books Online required.
- Experience with multi‑entity accounting a plus
- Strong working knowledge of accounts payable, accounts receivable, and job costing
- Familiarity with construction management systems and project cost coding workflows
- Proficient in Microsoft Office / Google Workspace (Excel or Sheets required)
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