Accounting Specialist

Accounting Specialist

The Accounting Specialist reports directly to the Finance Director and is responsible for the accurate and timely execution of the Agency's financial operations, including:

• Payroll Processing
• Accounts Payable and Accounts Receivable
• Payroll Reporting

This role ensures compliance with organizational policies and financial standards while maintaining confidentiality and delivering high-quality support to the Finance Department.

Position Requirements

Summary:

• Education & Experience: High School Diploma and 5 years of experience. Preferred:
  Bachelor's degree in accounting, Finance, Business Management, or equivalent and 3 years of experience in business administration or accounting. Alternative:
  Equivalent education and 5 years of experience in Accounting, Finance, or Business Management may be substituted.
• Technical Skills: Proficiency in Microsoft Word, Excel, Outlook, and other software applications for data retrieval, spreadsheet creation, and reporting. Working knowledge of SAGE/MIP Accounting Software.
• Professional Standards: Must always maintain confidentiality.
• Communication Skills: Ability to communicate effectively, appropriately, and professionally in both written and verbal formats with coworkers, supervisors, customers, and vendors.

Responsibilities and Duties:

• Payroll Administration:
  • Responsible for the accurate and timely processing of Agency payroll.
  • Set up new employees and update existing employee information in the MIP payroll system.
  • Prepare payroll entry data from timesheets with precision.
  • Transfer payroll entry data into the Agency's accounting system.
  • Maintain payroll ledger by quarters for accurate recordkeeping.
  • Prepare and file quarterly 941 forms in compliance with federal regulations.
  • Prepare and transmit Federal Tax Deposits on time.
  • Prepare checks for State Tax Deposits and other payable withholding items as required.
• Accounts Payable:
  • Responsible for Accounts Payable for Agency programs.
  • Code all AP transactions to proper ledger accounts.
  • Maintain the General Ledger (GL) and all books of original entries.
  • Prepare accurate allocations, distributions, and timely payments for Agency program billings.
• Accounts Receivable & Financial Reporting:
  • Prepare invoices and timely monthly financial statements for funding sources.
  • Provide appropriate follow-up on outstanding debts owed by the Agency.
  • Assist with accurate reporting and compliance for all financial activities.
• Accounts Receivable:
  • Responsible for Accounts Receivable for Agency programs.
  • Prepare cash receipts and enter them into the accounting system.
  • Research outstanding invoices and resolve issues with vendors.
  • Research complex coding errors and make necessary journal entries to correct.
• Audit & Compliance:
  • Assist in the preparation of audits and reconciliation of accounts.

Attend all available training to stay current on funding requirements. Perform other duties as assigned.

Licenses or Certificates:
None required.

Special Requirements:

• State and Federal Bureau of Investigation Criminal Background Check.
• National Sex Offender Public Registry Check.
• Physical examination and Tuberculin PPD Tine Test at time of employment and annually (or as required by physician).
• Pre-employment, random, and post-accident drug and alcohol testing.

Physical Demands:
Work requires limited physical effort.

Application Instructions:

• Applications Accepted By:
• Mail: SMTCCAC, Inc. – Human Resources Department P.O. Box 280 Hughesville, MD 20637
• Online: http://(Use the "Apply for this Job" box below)..org
• Required Documents: A Completed application, A current resume
• Incomplete applications or submissions with missing information will not be considered.
• An Equal Opportunity/Affirmative Action Employer