Commercial Lease Administrator

Key Responsibilities

• Oversee and track all financial obligations related to commercial lease properties, including accurate billing of pass-through expenses
• Maintain and update lease administration systems (MRI), ensuring all data is current and accurate, including rent schedules, operating expenses, lease terms, expiration dates, renewal options, and termination rights
• Abstract and review lease documents, including leases, subleases, and amendments, ensuring key terms are accurately recorded and tracked
• Collaborate with internal stakeholders to ensure timely billing of rent and fulfillment of lease obligations
• Review and calculate CAM (Common Area Maintenance), tax escalations, and other lease‑related adjustments, including CPI increases and reimbursable operating expenses
• Analyze landlord reconciliation statements to ensure accuracy and compliance with lease terms, identifying and resolving discrepancies as needed
• Audit property pass‑through expense billing history to ensure consistency and accuracy
• Prepare and maintain monthly, quarterly, and annual reporting for lease portfolios and financial tracking
• Provide guidance and support on lease‑related matters, including property management issues, CAM audits, and reconciliation processes

• Bachelor’s degree in finance, accounting, real estate, business administration, or related field preferred (or equivalent experience)
• 2+ years of experience in lease administration, property management, or a related field
• Strong understanding of commercial lease terms, financial structures, and compliance requirements
• Experience working with lease management systems such as MRI or similar platforms
• Advanced analytical and problem‑solving skills, with high attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment
• Excellent written and verbal communication skills
• Strong organizational and documentation skills
• Ability to work independently while collaborating effectively with cross‑functional teams

Medical, Dental, Vision, 401K matching, PTO, Tuition reimbursement

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements