Accounting Manager - Construction

The Accounting Manager is accountable for the accuracy, timeliness, and integrity of the company's complete financial function — accounts receivable, billing, accounts payable, job costing, tax compliance, financial reporting, and the supervision of the finance and admin team. This role uses Sage/Peachtree as the system of record for all financial entries and is the company’s primary resource for financial statements, WIP reporting, tax filings, and year-end close.

The Accounting Manager is accountable for accurate, timely billing on all jobs and active management of AR collections through closeout.

• Setting up new jobs in Sage, creating sales orders, and adding jobs to the Billing Log, Job Information List, Certified Payroll spreadsheets, and applicable sales tax lists.
• Entering change orders in Sage and updating the Billing Log and Job Information List as COs are received.
• Preparing AIA invoices using the billing method required by the GC (AIA Excel, Procore, Textura, GC Pay, or other platforms); completing all required documents including waivers, sworn statements, and MBE forms.
• Processing lien waivers sent by GCs for incoming payments; recording vendor payments on the Lien Releases spreadsheet and preparing lower-tier waivers.

The Accounting Manager is accountable for producing accurate monthly financial statements, the WIP report, and the supporting journal entries that reflect the company’s true financial position.

• Preparing the Work in Progress (WIP) Report and making journal entries to adjust over/under billed jobs.
• Preparing and posting journal entries for payroll accrual, prepaid real estate tax, prepaid insurance, miscellaneous accruals, and reclassifications.
• Maintaining the fixed assets schedule for additions/deletions and posting monthly depreciation entries.
• Preparing for the year-end accounting review: providing Sage reports, bank statements, reconciliations, WIP and closed job reports, fixed asset data, prepaid/accrued expense reports, loan statements, payroll documents, 1099s, and other requested items.
• Working with outside accountants to answer questions, post final year-end entries, and distribute final year-end financial statements.

The Accounting Manager is accountable for all tax filings and regulatory submissions required across the company’s operating jurisdictions.

• Filing Maryland, DC, and Virginia monthly sales and use tax returns.
• Filing Delaware quarterly gross receipts tax returns.
• Filing Form 5500 Annual Return/Report of Employee Benefit Plan (related to 401K).
• Filing Form 720 Excise Tax Return (related to employee health insurance).
• Preparing and filing 1099s annually.
• Paying quarterly estimated corporate tax payments.
• Updating the 941 Reconciliation spreadsheet for bi-weekly payrolls and preparing quarterly reconciliation to the 941 reports.

The Accounting Manager is accountable for daily cash monitoring, vendor payment management, and bank reconciliations.

• Monitoring cash daily via online banking; handling fraud protection issues.
• Processing transfers between operating, savings, and payroll accounts as needed.
  
  Reconciling bank statements monthly; ordering checks and deposit slips as needed.
• Selecting payables and conducting bi-weekly check runs; posting payments twice per month.

The Accounting Manager is accountable for supervising and developing the Billing Clerk, AP Clerk, Payroll Clerk, and Admin while ensuring cross-training coverage for all critical functions.

• Providing guidance and direction to the Billing Clerk, AP Clerk, Payroll Clerk, and Admin on all accounting and administrative tasks.
• Ensuring all team members are cross‑trained on critical functions so no single point of failure exists.
• Conducting regular performance check‑ins and providing documented feedback to team members.
• Coordinating with HR on hiring, onboarding, and performance documentation for direct reports.

• 5+ years of accounting experience with full‑cycle AR, AP,…