Accounts Payable Specialist

Pyramid Global Hospitality is a leading hospitality management company with a portfolio of more than 200 hotels and resorts and over 18,000 associates across the United States, Caribbean, and Europe. As part of our team at the Inn at Perry Cabin, a Forbes 4‑star historical gem located on the Eastern Shore of Maryland, you will contribute to a unique Chesapeake Bay experience while supporting our core values of Service, Teamwork, Professionalism & Respect, Integrity, and Delivering Results.

• Proactively manage the accounts payable workflow, reviewing invoices, performing three‑way matching (invoice, purchase order, and receiving documents), verifying accuracy of amounts, terms, discounts, taxes, and approvals, and preparing payments to ensure timely vendor remittances and cash flow optimization.
• Thoroughly review all relevant documentation to confirm validity, prevent errors, duplicates, or fraudulent activity, and identify any discrepancies for prompt resolution.
• Conduct detailed pre‑payment verifications, code transactions to the appropriate general ledger accounts, and enter data into the accounting system with high accuracy to support reliable financial reporting.
• Remain responsive and accessible to vendor inquiries, internal requests from purchasing, receiving, or department managers, and payment‑related issues throughout the cycle, providing timely communication, updates, and resolutions via email, phone, or system portals.
• Continuously monitor vendor statements, accounts payable aging reports, payment schedules, and open items; reconcile vendor accounts, investigate and resolve outstanding balances, disputes, or short payments to maintain accurate records and strong vendor partnerships.
• Communicate any invoice discrepancies, payment holds, changes, or deviations in a timely and clear manner to relevant stakeholders.
• Observe and enforce all objectives, policies, procedures, and internal controls established by the Accounting Department, including segregation of duties and fraud prevention measures.
• Ensure full compliance with company financial policies, tax regulations, payment terms, vendor contracts, and applicable regulatory requirements during invoice processing and payment execution.
• Provide daily operational support to the Assistant or Area Director of Finance, or other departments as required, based on business needs, deadlines, and workload.
• Perform additional supportive functions to contribute to the effective operation of the Accounting and Finance departments. Other duties may be assigned based on business needs.

• Thorough knowledge of accounting concepts and bookkeeping.
• Knowledge of basic accounts payable procedures.
• Ability to reconcile accounts.
• Ability to operate the hotel accounting computer system and personal computer.
• High‑school education required;
  Associate’s or Bachelor’s degree in Accounting or Finance preferred.
• Ability to communicate fully in English with all levels of management and co‑workers;
  Spanish a plus.
• Ability to read, interpret, write, and produce correspondence and documents.
• High degree of professional integrity and ability to work safely, prudently and organized.
• Ability to resolve problems effectively.
• Basic mathematical skills.

• High‑school education required.
• Associate’s or Bachelor’s degree in Accounting, Finance or related field preferred.

• Fluent in English.
• Spanish language skill is an advantage.

Standard office environment with equipment such as telephone, computer, calculator, fax, Microsoft Word, Excel, PowerPoint, and email. Physical and mental requirements include standing, walking, talking, hearing, using hands to finger, handle, feel and reach, sitting, climbing, balancing, stooping, kneeling, and crouching. Requires manual dexterity, normal hearing and vision. Exposure to direct sunlight, high humidity, heat and cold, noise, paint, and other hotel‑environment conditions may occur.

The role may involve occasional interactions with guests, staff, visitors and government agencies.

Hourly rate: $21.50 – $21.50

Pyramid Global Hospitality is an equal‑opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.