Charge Bookkeeper & Project Accounting Specialist

Job Description

About Edwards & Hill

Edwards & Hill Office Furniture is one of the Mid-Atlantic region's premier providers of

commercial office furniture, laboratory furniture, healthcare furnishings, educational

furniture, and workplace solutions. Since 1998, we have partnered with corporations,

healthcare systems, higher education institutions, government agencies, laboratories, and

hospitality clients to deliver complex furniture projects from concept through installation.

As our company continues to grow, we are seeking an experienced accounting professional

who enjoys working in a collaborative, entrepreneurial environment where accuracy,

organization, and customer service are equally valued.

Position Summary

The Full-Charge Bookkeeper & Project Accounting Specialist is responsible for

managing the company's day-to-day accounting operations while supporting the financial

administration of commercial furniture projects.

This individual will oversee accounts payable, accounts receivable, customer invoicing,

collections, reconciliations, job cost tracking, financial reporting, and project accounting

activities. The position works closely with ownership, the Office Manager, Operations

Manager, Project Managers, Sales Team, Customer Service Reps., CFO, vendors,

manufacturers, our CPA and others as needed to ensure accurate financial management

throughout every project.

This is a hands-on accounting position requiring exceptional attention to detail, strong

organizational skills, and the ability to manage multiple priorities in a fast-paced

environment.

This position also serves as a cross-trained accounting resource, providing backup support

for critical accounting and payroll functions to ensure business continuity during planned

or unplanned staff absences.

Primary Responsibilities

Accounting & Financial Reporting & Commission Administration

• Manage the company's day-to-day accounting functions.
• Process Accounts Payable and Accounts Receivable.
• Prepare and distribute customer invoices.
• Monitor collections and customer account aging.
• Process vendor payments and maintain vendor records.
• Perform monthly bank and credit card reconciliations.
• Maintain the General Ledger.
• Prepare journal entries and month-end closing activities.
• Assist with sales tax reporting and compliance.
• Coordinate with the company's CPA during month-end and year-end activities.
• Maintain accurate accounting records and supporting documentation.
• Calculate, reconcile, and prepare sales commission reports in accordance with

company commission policies.

• Coordinate approved commission payments with payroll processing.
• Serve as the backup payroll administrator by processing payroll and related payroll

activities when the Office Manager is unavailable, ensuring continuity and

confidentiality.

Project Accounting

Support the financial administration of commercial furniture projects by:

• Reviewing customer purchase orders.

• Matching vendor invoices to purchase orders.
• Monitoring customer deposits.
• Tracking manufacturer invoices.
• Verifying freight and installation invoices.
• Managing project billing.
• Processing change orders.
• Tracking project costs.
• Assisting with project profitability reporting.
• Ensuring timely project financial closeout.

Financial Operations

• Respond to customer billing inquiries.
• Resolve vendor payment questions.
• Monitor outstanding receivables.
• Assist ownership with financial reporting.
• Prepare various financial and operational reports.
• Identify accounting discrepancies and recommend corrective action.
• Improve accounting workflows and internal processes.

Sales Commission Administration

• Calculate monthly sales commissions using established company policies.
• Validate commission calculations against customer payments, project status, and

approved commission schedules.

• Prepare commission reports for management review and approval.
• Coordinate approved commission payments with payroll.
• Research and resolve commission questions or discrepancies.

Cross-Functional Support

• Provide backup support for payroll processing during the Office Manager's absence.
• Assist with accounting and administrative special projects as assigned.
• Support ownership and department managers with financial and operational

reporting.

• Cross-train on critical accounting and administrative functions to ensure business

continuity.

Team Collaboration

Work closely with:

• Ownership
• Office Manager
• Operations Manager
• Project Managers
• Interior Designers
• Sales Associates
• Customer Service Reps.
• Installers
• Vendors
• Manufacturers
• CFO
• CPA
• And Others as Needed

to ensure…