Accounting Clerk

The Accounts Payable Clerk’s primary functions are to enter all vouchers and expenses as they are received into the correct expense account. They will maintain all records in a well organized fashion for easy audit trail as well as assist with vendor issues. . Other duties may include assisting with mailing of hard checks and depositing money into our bank account weekly.

Essential Job Functions:

Maintains payable accounts by verifying and posting account transactions. Able to match invoices to purchase order and bill of laden by performing 3-way match of all PO’s and Load orders that are received. This will prep all invoices for payment when due Enter all general & administrative expenses directly into vendors’ accounts as applicable.

Assist and run all check runs on a weekly basis. Work along side Asst. Controller and Sr. Accountant to ensure all vendors are paid appropriately.

Maintains historical records by filing documents and adhering/creating a new filing system.

Verifies vendor accounts by reconciling monthly statements and related transactions

Assist in other duties such as mailing of hard checks and depositing money in the bank

Work with other departments as needed to rectify vendor issues

Protects organization’s value by keeping all accounting and customer information/data safe and confidential.

High School Diploma or equivalent.
1 – 3 years of financial/accounting and administrative experience is preferred.

Working knowledge of Word, Excel, and accounting software.

Ability to maintain a high level of accuracy and speed in preparing and entering financial information

Ability to maintain confidentiality concerning financial files

Ability to meet daily, weekly and month-end deadlines

Computer skills including the ability to operate computerized accounting, spreadsheet, and word processing programs, and email at a highly proficient level

Analytical and problem solving skills

Oral and Written communication skills

Ability to multi-task