Executive Associate , Health, Wellness & Hospitality Division

Position: Executive Associate I, Health, Wellness & Hospitality Division
Location: Largo

Position Title Executive Associate I, Health, Wellness & Hospitality Division Position Type Staff Department Teaching, Learning, and Student Success FLSA Non-Exempt Union/Non Union Non Union Full Time or Part Time Full Time Grade 10 Salary Range Hiring Salary Range $47,814-$52,595/Annually Fixed Term/Tenure Track (Faculty Only) Regular or Temporary Regular

Job Description Summary

This position is responsible for coordinating, supervising, and monitoring the day-to-day administrative operations of the division, including time and attendance, purchasing and budget processes, and work order systems.

Minimum Qualifications

EDUCATION AND EXPERIENCE

* High school diploma, GED or equivalent required.

For applicants with a high school diploma or GED:

* Three years of progressively responsible office experience required

For applicants with one to two years of college credit or more:

* Two years of progressively responsible office experience required

* Supervisory experience preferred.

Criteria

CRITERIA:
The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. A Resume/CV and cover letter are required with the application.

Please ensure that your documents address the criteria listed below for this position.

ESSENTIAL DUTIES

* Prepares and processes payroll for full-time and part-time employees.

* Generates faculty teaching contracts for full-time and adjunct faculty.

* Supervises other office clerical staff in the absence of the Academic Office Manager.

* Conducts annual performance appraisals.

* Provides support for evaluations in the division.

* Maintains faculty and departmental databases, including the Faculty Evaluation Plan and records of affiliation agreements, articulation agreements, training agreements, and memoranda of understanding.

* Prepares contractual agreements (i.e. affiliation agreements) for signature.

* Generates reports for the division.

* Manages the Dean's calendar, including coordinating appointments and scheduling meetings.

* Coordinates all travel arrangements for the Dean and others as requested.

* Oversees and supervises department procurement process of goods and services

* Compiles forms and documents to recruit new employees; prepares faculty hiring documents as directed by the dean.

* Conducts research and provides information related to human resource procedures and practices as needed.

* Provides administrative support to the Dean and delivers support and guidance to managers, supervisors, and staff across all areas within the unit.

* Attends departmental staff meetings and college safety committee meetings and prepares and distributes minutes.

* Oversees and reviews blanket purchase requests.

* Monitors release of partial and completed purchase orders to the accounting office for payment.

* Disseminates information in accordance with prescribed policies and procedures in response to internal and external requests.

* Prepares material relating to important and confidential matters and maintains confidential office and correspondence files.

* Volunteers and works college peak registration for classes when requested.

* Processes student complaints, including tracking documents and processes as needed.

* Performs related work as required.

KNOWLEDGE,

SKILLS AND ABILITIES

* Knowledge of modern office practices, procedures and equipment.

* Knowledge of business English, bookkeeping, spelling and mathematics.

* Knowledge and experience with computer software such as Word for Windows, Excel and PowerPoint.

* Skilled in taking minutes of meetings, composing and filing correspondence, dealing with the public, both in person and on the telephone, and as a timekeeper.

* Ability to supervise employees.

* Ability to learn new computer applications.

* Strong interpersonal skills and the ability to work with people at all levels.

* Exceptional written, verbal, and presentation skills, with the ability to…