More jobs:
Administrative Assistant
Job in
Sparks, Baltimore County, Maryland, USA
Listed on 2026-06-02
Listing for:
millenniumsoft
Full Time
position Listed on 2026-06-02
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration
Job Description & How to Apply Below
Roles & Responsibilities
- Proactively manage complex calendars, schedule meetings, and resolve conflicts.
- Coordinate meetings, including room bookings, catering, and necessary preparations.
- Respond to inquiries via phone, email, and in-person, providing relevant information.
- Handle confidential information and sensitive correspondence.
- Schedule business travel, accommodations, and manage expense reports.
- Organize and attend staff meetings, document key information, and track action items.
- Manage team communications, including newsletters, web content, and progress reports.
- Track projects, process invoices, and manage vendor communications.
- Serve as a backup for other executive administrators when needed.
- Perform other duties as assigned by management.
- Minimum 3+ years of experience as an Administrative Assistant.
- At least 1+ years of experience as an Executive Assistant supporting multiple leaders in a corporate, matrixed, or multicultural environment.
- Experience managing vendors, handling invoices, and following up on deliverables.
- Strong initiative and ability to learn quickly.
- Ability to work independently and handle multiple tasks efficiently.
- Proficiency in SAP, Concur (for travel and expense reports), Microsoft Teams, Outlook, and MS Office applications.
- Strong organizational and communication skills.
- High attention to detail and ability to maintain confidentiality.
- Professionalism and ability to handle ambiguity in a dynamic environment.
- Minimum High School Diploma or GED required.
- Formal training or equivalent work experience is preferred.
- A college degree is a plus but not mandatory.
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