Administrative Coordinator

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Regular Full-Time Full-time Landover, MD, US

6 days ago Requisition

Salary Range: $48,500.00 To $62,500.00 Annually

First Baptist Church of Glenarden (FBCG) is seeking a
full-time Administrative Coordinator
to support designated
CBO Directors and other senior CBO staff
as needed and provide secondary support to the
Office of the COO . This role will work
alongside the Executive Assistant to the COO
to provide high-level administrative and operational support, including project coordination, document preparation, meeting and calendar management, and process improvement initiatives. The ideal candidate will be
highly organized, proactive, and tech-savvy , with the ability to handle multiple priorities in a fast-paced environment.

• Administrative Support:
  Provide direct administrative assistance to the COO and Sr. Director of Business Operations, including managing correspondence, preparing briefings, and developing PowerPoint presentations.
• Project Coordination:
  Track projects, update schedules, and assist in the development of operational procedures.
• Meeting Coordination:
  Schedule and organize meetings (in-person and virtual), prepare agendas, distribute materials, and document meeting minutes.
• Calendar & Travel Management:
  Manage schedules and travel arrangements, including booking flights, accommodations, and coordinating itineraries.
• Office Operations & Supplies:
  Oversee central office supply inventory, coordinate vendor orders, and ensure copier maintenance and supply replenishment.
• Financial Processing:
  Receive and process vendor invoices, coordinate approvals, and ensure timely payments through the accounts payable process.
• Technology & Data Management:
  Maintain records across multiple platforms and create reports, organizational charts, and dashboards.
• Document Management:
  Organize and maintain paper and electronic files, ensuring confidentiality and accessibility.
• Communication & Hospitality:
  Answer phones, manage emails, process incoming/outgoing mail, and provide a welcoming presence at the FBCG Welcome Desk as needed.
• Expense Reconciliation:
  Track expenses, reconcile credit card transactions, and prepare purchase requests.

• Spiritual Alignment:
  Must be saved, have a servant’s heart, and be a member in good standing (or willing to join) at FBCG.
• Character & Professionalism:
  Must demonstrate Christ-like character, strong integrity, discretion, and sensitivity when handling confidential information.
• Education:
  
  High school diploma required;
  Associate or Bachelor’s degree preferred.
• Experience:
• Minimum of five (5) years in administrative support or business operations.
• Minimum of two (2) years of customer service experience preferred.
• Technical
  
  Skills:
• Experience with project management tools such as Asana, Smartsheet, or Microsoft Project preferred.
• Familiarity with Visio or similar software for organizational charts and workflow diagrams preferred.
• Comfortable using virtual meeting platforms (Zoom, Microsoft Teams) for scheduling and coordination.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Flexible, proactive, and resourceful problem-solver.

FBCG and SMI offer a competitive package that includes medical, dental, vison, paid time off, 403b with employer-paid group life insurance. All benefits are based on full-time or part-time work status.

• Affordable medical, dental & vision coverage - large portion paid by employer!
• Short Term and Long-Term Disability – Paid by employer!
• Employer paid group life & AD&D insurance
• Vacation, Sick or PTO and holidays
• 403b with employer contribution
• 3-days of yearly employer-paid staff retreat
• Paid Birthday Day Off to celebrate you
• 2 weeks - Paid parental leave including adoption