Legal Admin Coordinator

Job Description

The Legal Executive Assistant provides legal, clerical, billing, and data support services to the Directors of Claims & Litigation and Enterprise Risk & Insurance and their staff in the management of the legal and insurance business.

Mon thru Fri 9am to 5pm

Associate's degree or higher

• 5-7+ years of legal administrative experience
• Experience with database management
• Comfortable navigating through insurance issues
• Legal management and sophistication
• Program and case management experience
• Executive Assistant duties including calendar management, letter generation, scheduling meetings, invoicing
• Data entry
• Understanding of HIPAA and privacy/confidentiality
• Risk Qual/Healthcare Advisor Series (HAS) preferred
• Infor/APIA preferred

• Data entry and database maintenance of insurance potential claims and open legal matters
• Maintaining accurate insurance loss runs and distributing loss runs regularly to necessary parties
• Data entry of billing and all expenses paid on legal matters
• Maintaining and running various spreadsheets from Excel and claims database systems
• Providing verification of insurance and claims histories for covered providers
• Adding new/renewal insurance policy information into the claims database
• Entering Claims Advisory Forms into database
• Assisting with insurance claims and investigations by requesting and organizing information necessary to process and submit claims, as needed
• Setting up and maintaining all insurance files, as needed
• Assisting with requests for insurance certificates, as needed
• Distributing loss runs