Front Desk Receptionist

Receptionist Position Summary

We are seeking a professional, organized, and customer-focused Receptionist to serve as the first point of contact for visitors, employees, and clients. This position plays a critical role in creating a welcoming and professional environment while ensuring the office operates efficiently on a daily basis. The ideal candidate is dependable, proactive, detail-oriented, and takes full ownership of their responsibilities.

• Serve as the first face and first impression of the company by greeting all visitors, clients, and guests in a professional and friendly manner.
• Manage front desk operations during business hours and ensure the reception area is always staffed and welcoming.
• Check in guests and notify employees of visitor arrivals.
• Answer, screen, and direct incoming phone calls promptly and professionally.
• Manage incoming and outgoing mail, packages, and deliveries.

• Maintain a clean, organized, and professional office environment at all times.
• Ensure conference rooms, reception areas, kitchens, and common spaces remain presentable and fully stocked.
• Conduct regular office walkthroughs to identify and address organizational or cleanliness concerns.
• Coordinate with building management or vendors as needed to resolve facility-related issues.

• Monitor office supply inventory levels and proactively order supplies before stock becomes depleted.
• Maintain inventory of kitchen, breakroom, and office supplies.
• Receive, organize, and distribute delivered supplies throughout the office.
• Research and recommend cost-effective purchasing options when appropriate.

• Assist with scheduling conference rooms and preparing meeting spaces.
• Support various departments with administrative tasks as assigned.
• Maintain accurate records, contact lists, and office documentation.

• Take full responsibility and ownership of the Receptionist role and daily office operations.
• Demonstrate initiative by identifying needs and resolving issues before they become problems.
• Work independently with minimal supervision while maintaining a high level of professionalism and reliability.
• Consistently look for opportunities to improve office processes, organization, and efficiency.
• Ensure tasks are completed accurately, timely, and with attention to detail.

• Assist with the planning, coordination, and execution of corporate events throughout the year.
• Coordinate event logistics, including venue setup, catering, supplies, decorations, and attendee communications.
• Support the creation and distribution of event invitations, announcements, and reminders.
• Attend company-sponsored events as needed to assist with setup, guest coordination, event management, and breakdown.
• Work collaboratively with leadership and internal teams to ensure events are organized, professional, and aligned with company objectives.

• High school diploma or equivalent required.
• Previous customer service, administrative, hospitality, or receptionist experience preferred but not required.
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.
• Proficiency with Microsoft Office Suite and basic office technology.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Professional appearance and demeanor.
• Strong sense of accountability, ownership, and dependability.

A successful Receptionist is someone who takes pride in maintaining a professional office environment, proactively handles responsibilities without constant direction, delivers exceptional customer service, and serves as a reliable resource for employees, visitors, and clients every day.

Salary: $40,000-$50,000. This represents the typical salary range for this position, but is not guaranteed. Salary is based on experience, location and contractual requirements which could fall outside of the range listed.