Program Analyst II - Hybrid

Overview

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Job Title:

Program Analyst II

Location:

Silver Spring, MD/Hybrid

Clearance Required:

Public Trust Eligible
Salary: $74K-$76K (Based on Years of Experience)
Final date to receive applications:
Sept. 30, 2025

To apply, please follow these steps:

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• Select the position you are interested in.
• Review the job details, then click Apply Now.
• Complete and submit your application.

• Administrative Support & Coordination:
  Plan and coordinate scheduling, administrative tasks, and logistics; independently synthesize and prioritize competing requests; make recommendations to leadership and the support team as needed.
• Travel Coordination:
  Serve as the primary travel coordinator for complex international travel arrangements, ensuring that multiple overlapping trips are efficiently managed; prepare necessary travel documents and reservations using the E2 Solutions travel management system; arrange country clearances, visas, and other relevant documents.
• Meeting & Workshop Coordination:
  Assist in planning, coordination, and execution of meetings and workshops; handle logistics, scheduling, agenda development, communications, IT preparations, and provide direct support during meeting execution; assist with summaries, tracking actions, and post-event follow-ups.
• Special Projects Support:
  Provide support for special projects, including All Hands, team-building events, and emergent leadership needs.
• Research & Briefing Preparation:
  Conduct research and prepare briefing packages for leadership before critical decisions, events, and meetings; include agendas, background material, biographical information, and logistics details.
• Communication Support:
  Provide support for leadership communications both internally and externally; oversee and manage information requests and ensure the efficient and timely delivery of responses; conduct research to minimize unnecessary data calls and reduce the burden on teams.
• Reporting & Document Management:
  Coordinate reporting for program accomplishments and activities; review a wide variety of documents, communications, and reports; distribute and maintain meeting materials, notes, summaries, and other types of documents.
• Organizational Support & Problem Solving:
  Provide expertise in organizational, problem-solving, and project coordination skills; offer recommendations and review office-operating practices; suggest new methods or initiatives for streamlining administrative functions.
• Procurement Assistance:
  Support with government purchase cardholder duties, including preparing items to be ordered, receiving supplies, and maintaining inventory.
• Database & Technology Support:
  Develop and work with databases and spreadsheets to assist with data management; provide expertise in Microsoft Office Suite (PowerPoint, Word, Excel) and Google Workspace (Slides, Docs, Sheets) and other briefing products.

• Bachelor's degree in a related area from an accredited university.
• 5-6 years of experience in the field or a related area.
• Expertise in administrative support, project coordination, and logistics management.
• Experience with Senior Federal Government Officials (Preferred).
• Experience in coordinating and managing domestic and international travel arrangements, including preparing and tracking travel authorizations and vouchers through systems like E2, focusing on compliance with Federal Travel Regulations.
• Proficiency with Microsoft Office and Google Workspace tools.
• Excellent organizational, communication, and problem-solving skills.
• Ability to manage multiple tasks and competing priorities in a fast-paced environment.

Since 1992, IBSS, a woman-owned small business, has provided transformational consulting services to the Federal defense, civilian, and commercial sectors. Our services include cybersecurity and enterprise information technology, environmental science and engineering (including oceans, coasts, climate, and weather), and professional management services.

Our approach is to serve our employees by investing in their growth and development. As a result, our employees bring greater capabilities and provide exceptional service to our clients. In addition to creating career development opportunities for our employees, IBSS is passionate about giving back to the community and serving the environment. We strive to leave something better behind for the next generation.

We measure our success by the positive impact we have on our employees, clients, partners, and the communities we serve. Our tagline, Powered by Excellence, is a recognition of the employees that make up IBSS and ensures we deliver results with quality, applying industry best practices and certifications.

IBSS offers a competitive benefits package that includes medical, dental, vision, and prescription drug coverage with a company-paid deductible, paid time off, federal holidays, a matching 401K plan,…