Administrative Coordinator

Schedule

• Work schedule:
  
  Monday to Friday (off Wednesday; work Saturday as needed)
• Work locations:
  Baltimore depot (Mon), AJ depot (Tue to Fri)
• Work remotely when needed (Bad weather/transportation issues)

• Manage daily office operations and administrative tasks
• Answer phones, respond to emails, and direct inquiries appropriately
• Schedule meetings, appointments, and maintain calendars
• Prepare reports, correspondence, and other business documents
• Maintain organized filing systems, both electronic and paper
• Order office supplies and coordinate vendor services
• Assist with onboarding paperwork and employee documentation

• Process and review employee timecards and attendance records
• Assist with weekly or bi-weekly payroll processing
• Ensure payroll data accuracy, including hours worked, overtime, deductions, and paid time off
• Maintain payroll records in compliance with company policies and applicable laws
• Respond to employee payroll questions and resolve discrepancies
• Coordinate with HR and accounting departments regarding payroll updates and employee status changes
• Assist with payroll reporting and audits as needed

• Support department projects and operational initiatives
• Coordinate communication between departments and employees
• Maintain confidentiality of employee and company information
• Ensure compliance with company policies and procedures

• High school diploma or GED required;
  Associate's degree preferred
• 2+ years of administrative or office coordination experience
• Previous payroll experience required
• Experience with payroll systems such as ADP, Paychex, UKG, or similar preferred
• Strong knowledge of Microsoft Office Suite, especially Excel and Outlook
• Excellent organizational, communication, and multitasking skills
• Ability to handle confidential information with professionalism
• Strong attention to detail and accuracy

• Experience in manufacturing, warehouse, or distribution environments
• Familiarity with HR and payroll compliance regulations
• Bilingual skills are a plus

• Office-based position with regular interaction with employees and management
• May require occasional overtime during payroll processing periods

• Competitive salary based on experience
• Benefits may include medical, dental, vision, paid time off, and retirement plans

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.