Substitute Secretary

Substitute Secretary

This posting is to create a pool of available Long Term Substitute Secretaries to assist with the smooth and efficient operation of the school office when the school secretary is absent. In given school assignments, there may be a high degree of specialization.

At the time of application, the candidate must hold or be eligible for:

• High school diploma or possession of a general education development (GED) program certificate
• Business education training with secretarial experience preferred

At the time of application, the candidate must have:

• Knowledge of basic office procedures and operation of office equipment and machines
• Knowledge of basic bookkeeping
• Skilled in the operation of computer software, with the ability to prepare and edit documents
• Ability to maintain paper and electronic records and files
• Demonstrated interpersonal skills and knowledge of office protocol
• Such alternatives to the above qualifications as the Calvert County Public Schools may find appropriate and acceptable
• Demonstrated success in accomplishing tasks akin to those job functions listed below

Essential job functions, duties, and responsibilities:

• Screens visitors entering the school building, ascertains the nature of their business, and directs them to the proper person or room
• Maintains student attendance records and prepares related reports
• Processes student enrollments, transfers, and withdrawals
• Prepares requisitions for supplies and equipment
• Compiles and prepares a variety of records, reports, memorandums, and other materials
• Maintains inventory as assigned
• Operates office machines
• Organizes and maintains office files and records
• Sorts and distributes interoffice and post office mail
• Coordinates meetings and schedules as assigned
• Thinks, concentrates, and interacts positively with others
• Comes to work regularly and promptly
• Works under stress and meets all deadlines

Other job duties:

Performs related work as required or assigned by the principal or designee.

Work is performed in a typical office environment and may require minimal lifting. Position requires significant periods of sedentary work using a computer, monitor, and mouse, but may also include periods of standing and walking. Work is subject to inflexible deadlines and frequent interruptions.

Non-exempt

Temporary Substitute assignment. Hours reimbursed at current long term substitute pay rate. If chosen for this position, the candidate is encouraged to enroll in direct deposit.