Property Coordinator

Unless specifically contracted, resumes from recruiting agencies are not being accepted for this position.

We are seeking a Property Coordinator to assist and support the Property Manager with the day‑to‑day management of their portfolio of properties. Primary focus is related to administrative functions and tenant / vendor relations including, but not limited to the following:

• collection of vendor bids and preparation of contracts related to repairs, maintenance and Capital Improvement projects
• review and coding of all vendor invoices
• coding and processing of all Job Cost related documents
• re‑class of expenses
• coordination of vendor work, annual inspections (ex. Fire systems, alarm systems, backflows etc.), open & close of utility accounts
• vacancy cleanouts and vacancy profiles
• assist Property Manager in maintaining Emergency Response Plans for each site, including current contact information for all “first responders”, tenants, utilities, etc.
• assist Property Manager with the preparation of annual budgets
• coordination of travel and expense reports
• Daily review and response to cases logged in Kimco’s Customer Service platform
• issue work orders to vendors and follow‑up to ensure work orders have been completed
• maintain a Best‑In‑Class relationship with tenants via verbal and written communications

Requirements:

• Background in retail commercial real estate
• At least two years of experience in a fast‑paced corporate setting
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Access)
• Bachelor's degree or equivalent working experience
• Prior administrative experience
• Embraces a technology‑forward mindset with strong curiosity for merging tools, AI in particular, bringing forward‑looking perspective that inspires innovative solutions

Kimco Realty is an Equal Opportunity Employer – Veteran/Disability