Sales Administrator

Sales Administrator

We're looking for a detail-driven Sales Administrator to keep our sales engine running smoothly — from managing inquiries and generating estimates to coordinating between departments. If you thrive in a fast-paced environment and take pride in organization and accuracy, we want to hear from you.

Key Responsibilities:

• Monitor and manage incoming sales inquiries, ensuring prompt tracking from first contact through close
• Generate and assign Project Numbers and maintain an accurate, up-to-date Sales Pipeline/CRM
• Create timely, accurate estimates, invoices, Work Orders, and change orders for the sales team
• Collaborate with Sales Account Managers to assemble Project Briefs and coordinate department communication
• Manage recurring billing cycle orders, open project tracking, and expired estimate follow-ups
• Organize project folders, store signed contracts, and maintain all sales-related documentation
• Generate Purchase Orders for sales department services and keep the PO Registry current
• Support the Project Closure process by collecting debrief reports from all departments
• Provide general administrative support including scheduling and calendar management
• Other duties as assigned

Requirements:

• Bachelor's degree or equivalent experience
• 1-3 years in customer service or sales
• Proficient in Microsoft Office
• Working knowledge of Quickbooks, preferred.
• Highly organized with a sharp attention to detail in all correspondence and documentation
• Able to juggle multiple priorities in a deadline-driven environment.
• A self-starter who takes initiative and is eager to grow into higher level responsibilities
• Comfortable handling confidential information with discretion

Note:

This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member. No Third Party Agencies or Submissions Will Be Accepted. Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

DFWP Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.