Grants Management Assistant

Grants Management Assistant (Administrative Assistant IA) Grade A18

Come join our team! Prince George's County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.

The Prince George's County Department of Health is currently seeking qualified applicants to fill a Grants Management Assistant (Administrative Assistant IA) grade A18 position, in the Grants Management Division.

This is full-performance para-professional grants administration work performed in a variety of organizational settings to support operations engaged in developing, managing, and monitoring grant-funded programs for the agency or County. Incumbents carry out the full range of grants support assignments, including preparing, organizing, and reviewing grant documents and reports; verifying or summarizing information contained in grant files; coordinating with internal partners to track the status of submissions;

maintaining grant records and tracking systems; and resolving documentation, reporting, or compliance discrepancies. The role requires a working knowledge of grant processes, administrative requirements, and related practices, along with sufficient familiarity with automated systems to perform data entry, retrieve reports, correct errors, and conduct record searches. Contacts are with internal department personnel and external oversight offices to clarify information, exchange updates, and report the status of grant actions.

Incumbents may provide guidance to subordinate administrative staff performing grant-related tasks. Work is performed within established grant policies, procedures, and approval thresholds, and performance is evaluated by a Grants Manager or other designated supervisor based on timeliness, accuracy, and adherence to established grants administration standards.

The Prince George's County Health Department's (PGCHD) vision is that all Prince Georgians are their healthiest at every age and every stage. Their mission is to lead, engage, and empower our community to work collaboratively towards disease prevention, health equity, and total well-being. The PGCHD works to protect and support the public's health through numerous services that range from restaurant inspections and disease tracking to care coordination and health promotion.

The department is composed of four divisions:
Behavioral Health Services, Environmental Health and Disease Control, Family Health Services, and Health and Wellness, supported by the Office of Administration, Office of Human Resources and the Office of the Health Officer. The mandate of the department has been, and will remain, broad. This plan emphasizes improving core functions and operations, including protecting the public from health threats, implementing strategies to support healthy living, and maintaining a focus on vulnerable populations, while developing efficient internal processes to support these activities.

Examples of Work:

• Assist with grant preparation:
  Help assemble, format, and organize grant applications and supporting documents
• Collect required materials:
  Coordinate with staff to gather narratives, budgets, and attachments
• Route grant packages:
  Submit completed packages for internal review and approval
• Track submission status:
  Monitor progress of grants under review and follow up as needed.
• Review documents for accuracy:
  Check materials for completeness and compliance with requirements
• Maintain grant trackers:
  Update logs and tracking tools for leadership reporting
• Support issue escalation:
  Elevate unresolved grant-related issues to the Grants Manager and Administrative Compliance Chief
• Assist with funding source tracking:
  Help identify activities supported by multiple funding sources or spanning fiscal years
• Review internal reports:
  Check reconciliation or status reports to ensure grant activities are accurately captured
• Perform additional duties:
  Carry out other grant-related administrative tasks as assigned within the role
• Support meeting preparation:
  Assist with scheduling, preparing agendas, and organizing materials for grant-related meetings
• Maintain communication logs:
  Keep records of emails, updates, and follow-ups related to grant activities
• Assist with training materials:
  Help prepare handouts, guides, and reference materials for staff involved in grant processes

Qualifications:

Minimum Qualifications

Candidates must meet all minimum qualifications listed below to be eligible for additional consideration:

• Bachelor's degree from an accredited College or University in Liberal Arts, one of the Social Sciences, or Public or Business Administration; or field closely related to assignment/functional area.
• Some experience in secretarial and general…