Office Manager, Office of Highway Maintenance

Come join our team! Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.

The Prince George’s County Department of Public Works & Transportation (DPW&T) is currently seeking qualified applicants to fill an Office Manager (Administrative Aide 4A) position, grade A19, in the Office of Highway Maintenance (OHM). The incumbent serves as the principal administrative support to the Associate Director and is responsible for managing the daily administrative operations of the Office, including executive correspondence, scheduling, reporting, records management, and coordination of activities across multiple divisions.

The position requires the exercise of independent judgment, discretion, and sound decision-making in handling sensitive and confidential matters.

Work involves coordinating executive priorities, monitoring assignments and deadlines, facilitating communication among internal and external stakeholders, and ensuring the timely completion of administrative and operational activities. Performance is evaluated based on the accuracy, timeliness, quality, and effectiveness of work performed, as well as the ability to maintain efficient office operations and ensure compliance with established County policies, procedures, and administrative standards.

The Department of Public Works and Transportation (DPW&T) is responsible for nearly 2,000 miles of County-maintained roadways that range from rural to urban classifications. The transportation infrastructure includes 900 bridges, as well as shoulders, sidewalks, curbs/gutters, stormwater management facilities, driveway aprons and nearly 3,000 acres of grassy area – all of which are maintained by staff of the Department. DPW&T’s workforce keeps the County’s various services moving by performing a myriad of activities which include removing snow and ice from County-maintained roadways, upgrading traffic signals, installing streetlights, clearing fallen trees, unclogging drainage inlets and maintaining stormwater management facilities, as well as performing roadway repairs ranging from potholes and sidewalk trip hazards to bridge repairs and resurfacing projects and more.

• Coordinates office workflow and ensures efficient and effective office management operations.
• Serves as the Office Manager and liaison for visitors to the Associate Director's office.
• Coordinates a variety of office activities, special project and functions.
• Prepares and coordinates travel requests and reimbursements to seminars/conferences, confirms reservations and verify expense reports.
• Supervises subordinate staff.
• Assists the Associate Director with maintaining and updating the Departmental Standard Operating Procedures (SOP's).
• Serves as the Agency Payroll Coordinator (APC) for the Office.
• Prepares and maintains a variety of financial documents required for the acquisition of materials, supplies and services.
• Enters purchase requisitions into the ERP/SAP system and prepares purchase requests forms for approval.
• Serves as purchasing card user and manages, secures and reconciles as directed by policy.
• Manages the Associate Director's calendar.
• Schedules appointments and provides notification of scheduled meetings in advance of meeting dates/times, prepares meeting updates and agendas.
• Drafts and composes correspondences and reports for the Associate Director's approval.
• Proofreads and edits documents, type sensitive/confidential materials and disseminates to appropriate personnel.
• Screens and responds to inquiries from callers and emails.
• Maintains the Departmental filing system and retention schedule.
• Researches and organizes materials in preparation for meetings, conferences, workshops, etc.
• Performs other tasks and duties assigned, which may not be specifically listed in the position…