Administrative Manager, Fire​/EMS Department

About the Agency

The mission of the Prince George’s County Fire and Emergency Medical Services (EMS) Department is to serve our communities with excellence by providing the highest quality of risk reduction, fire suppression, rescue, emergency medical, and all-hazards response services to enhance the quality of life in Prince George’s County.

This is professional management level administrative generalist work performed in conjunction with the administration of a major program within a department. As such, incumbents are restricted to reporting to the highest level of County officials (i.e., County Executive, Council Administrator, County Council Chairman, Department Head). An employee at this level performs highly responsible administrative and executive secretarial work characterized by managing and coordinating overall office duties and activities.

An incumbent may provide administrative/secretarial support to an independent board or commission. Work requires knowledge and experience and initiative to perform assignments not covered by established procedures. Employees exercise sound independent judgment. Typically, incumbents supervise and develop innovative practices to improve office efficiency. Contacts are diverse, valuing County employees, elected officials, business organizations and citizens.

• Performs executive level secretarial/administrative duties in support of the Fire Chief and the Executive Officer to the Fire Chief (Assistant Fire Chief).
• Assists management in identifying and resolving problems related to financial, personnel, and material requirements.
• Assists in developing budget estimates and justifications; ensures that funding is used in accordance with operating budgets.
• Counsels management in developing and monitoring sound organizational structures, improving management methods and procedures, and ensures effective use of human resources, monies, and materials.
• Collaborates with personnel representatives in resolving management problems which result from changes in work and which significantly impact jobs and employees.
• Acts as liaison between supervisor and other departmental employees.
• Attends meetings, hearings and conferences; takes notes and prepares minutes and summaries.
• Serves as special project coordinator of various County programs or projects; evaluates various alternatives and recommends optimum solutions to management.
• Serves as County representative to local, state, and federal task forces and committees characterizing and defending the County's posture or interest.
• Prepares and presents briefings to senior management officials.
• Willingly and cooperatively performs tasks and duties which may not be specifically listed in the class specification or position description, but which are within the general occupational category and responsibility level typically associated with the employee's class of work.

Minimum Qualifications:

• Master's Degree from an accredited College or University in Business Administration, Public Administration, or a closely related field.
• Two (2) years of progressively responsible executive level secretarial/administrative experience supporting an executive or department head, working with the public and office management.

An equivalent combination of education, experience, and training which provides the required knowledge, skills, and abilities may be considered. Each applicant must provide evidence that meets these qualifications.

• Five (5) years of prior experience supporting senior leadership, preferably in a public safety or government environment.
• Five (5) years demonstrated ability to draft executive correspondence, briefing documents, talking points, and formal departmental communications.
• Five (5) years of demonstrated ability to manage sensitive personnel, operational, and compliance information.
• Ten (10) years skilled in Microsoft Office Suite, SharePoint, scheduling platforms, and workflow tools.
• Five (5) years of proven executive-level capability to professionally represent the Office of the Fire Chief in both intra-agency and external stakeholders.
• Five (5) years of…