Convention & Meetings Specialist

Coordination Specialist

We are looking for a detail-oriented Coordination Specialist to join a collaborative team. This contract-to-permanent position is ideal for someone who wants to grow their career who is eager to learn, communicates clearly, and enjoys managing multiple meeting logistics  role supports a high volume of internal and external events, with a strong focus on vendor coordination, budget awareness, and detail-oriented interaction with physicians and other stakeholders.

• Plan and coordinate a wide range of meetings and events, including department sessions, external gatherings, and corporate functions.

• Manage event logistics from initial timeline development through final execution, ensuring each detail is organized and tracked carefully.

• Work with hotels, venues, and other vendors to secure favorable terms, review agreements, and support cost-conscious decision-making.

• Monitor meeting budgets, maintain accurate expense tracking, and help identify opportunities to control spending.

• Arrange travel, lodging, meeting space, and related services for attendees and event participants.

• Communicate clearly to ensure smooth coordination.

• Support virtual and hybrid meeting needs by preparing and facilitating event delivery.

• Maintain organized records, schedules, and event documentation using structured tracking methods and strong administrative follow-through.