General Clerk​/Records Quality Control Clerk

General Clerk/Records Quality Control Clerk

Location:

Prince George County

Department:
Records Management Division - Prince George County Police Department

The Records Quality Control Clerk ensures the accuracy and integrity of police incident reports and other departmental records. This role involves reviewing, correcting, and classifying documents to ensure they comply with agency standards. The Clerk is also responsible for data entry, maintaining confidential files, and performing general clerical duties. Strong attention to detail, excellent communication skills, and proficiency with office technology are essential for this position.

• Provide information, assistance, and services to the general public, employees, and others in person, by telephone or other forms of communication.
• Prepare and maintain written correspondence as required.
• Perform routine computer-related duties including data entry and retrieval.
• Perform routine clerical, scanning and filing duties.
• Maintain accurate records of office files, libraries, and inventory files.
• Successfully complete all assignments to specifications, within specified timeframe and budget as directed and in accordance with agency policies and regulations.
• Generate and provide accurate statistical data to the appropriate agency in accordance with agency policy.

• Experience with Police Department and police reports and records.
• Ability to review documents for accuracy, completeness, and compliance; compile data and information for reports; compose letters and memoranda; explain policies and procedures.
• Review, correct and classify police incident reports.
• Ability to accurately enter and/or retrieve information from various computer systems and/or programs in a timely manner.
• Ability to maintain accurate records, logs, or other documentation as required by the position.
• Strong verbal and written communication skills, including the ability to explain procedures and compose correspondence and reports.
• Ability to proofread work for accuracy and completeness.
• Excellent organizational and time management skills, with the ability to prioritize multiple tasks effectively.
• Ability to perform other clerical duties such as filing, answering the phone, and/or compiling correspondence.
• Ability to type.
• Proficient in typing and using office equipment, including computers, printers, and standard office software.
• Solid understanding of proper grammar, punctuation, and spelling in professional documentation.

• Upon receipt of a verified and certified order to seal, combine all evidence of an arrest of a particular individual and maintain the information intact in a designated file, in accordance with State Statutes.
• Upon receipt of a verified and certified order to expunge, ensure that all evidence of a particular arrest is destroyed, keeping only the original order to expunge as well as a copy of the offense report.
• Perform other related duties as assigned.

Bachelor’s degree (BS/BA) in a related field, or relevant experience.