RED Mission Area Executive Administrator

Description

Are you passionate about research and innovation?

Are you searching for a meaningful career in support of work that provides impactful contributions to space, defense, and other areas of national interest?

Would you like join a team that encourages knowledge sharing, continual learning, and personal growth?

If so, we're looking for someone like you to join our team at APL.

We are seeking a proactive, self-starter to provide high-impact support that ensures the seamless operations of the Research and Exploratory Development Mission Area (RED MA). The primary objective of the RED MA is to discover and pioneer innovative breakthrough technologies by way of advanced research. You’ll be a key contributor on a multi-disciplinary team, supporting groundbreaking solutions for complex challenges.

As the RED Mission Area Executive Administrator you will…

• Serve as a trusted administrative partner to the Mission Area Executive (MAE) leading executive administrative support and coordinating day-to-day Mission Area operations. Primarily supporting the MAE, while also supporting the Program Area Managers and Program Managers as needed across the RED MA. Administrative duties include, but are not limited to: presentation and communication preparation and editing, memo and form preparation, complex calendar management, meeting coordination, travel coordination, expense reimbursement, and discretionary budget tracking and allocation.
• Lead coordination functions of people (ranging from staff, to APL leadership, to VIPs and sponsors) and information flow through the RED MA Office. Interface with sponsors and their representatives directly to collect presentation information, coordinate schedules, ensure appropriate clearances are received, and coordinate all other logistics.
• Anticipate and manage the rhythm of the Mission Area business initiatives; proactively planning, organizing, scheduling, deconflicting, and executing and managing the logistics for internal and external meetings as well as RED MA initiatives and events, while also ensuring their success.
• Develop, document, and maintain processes and provide oversight needed to ensure consistent execution, tracking, reporting, maintenance, and streamlining of MA operations, including business intelligence and customer engagement processes.
• Coordinate the administrative planning and execution of the Mission Area-level Program Management Review (PMR) and support Mission Area leadership by tracking program PMRs, technical reviews, program milestones, action items, and Mission Area metrics.
• Collaborate closely with members of the Business Operations team; leveraging appropriate resources to expedite, streamline, or otherwise improve support to MA operations.
• Cultivate the culture and day-to-day administrative processes of the RED MA administrative sub-team. Collaborate with the larger administrative team to ensure a cohesive administrative team across the REDD organization, to include back filling and workload sharing, as needed.
• Exhibit an innovative mindset, proactively identify opportunities to contribute, and seek to identify and mitigate risk. Ensure MA leadership is well prepared for engagements by tracking follow-up actions, and monitoring key deadlines and commitments.
• Foster a positive and productive work environment.
• Independently initiate and conduct special projects as required and other duties as assigned.

Note:

This job summary and listing of responsibilities is for the purpose of describing the position and its essential functions at time of hire and may change over time.

You meet our minimum qualifications for the job if you…

• Possess a Bachelor Degree in a business-related field or relevant professional-level experience.
• Have 6+ years of administrative experience in a professional environment, with extensive knowledge of administrative processes and executive-level support as well as experience supporting program management processes.
• Are highly organized and able to prioritize multiple (often competing) responsibilities.
• Demonstrate strong commitment to detail, follow-up, and follow-through.
• Have excellent communication (oral and written) and…