Administrative Assistant

Location:

Clarksburg, United States

Organization Name:

Global Faculty Organization

Department

Description:

The Administrative Assistant provides direct support to the Executive Director and leadership team, ensuring the smooth coordination of daily operations, communications, and organizational priorities. This role functions as a central point of contact for internal and external stakeholders, managing schedules, documents, and follow-ups. The Administrative Assistant helps maintain efficiency across departments by organizing workflows, tracking tasks, and supporting compliance-related and operational processes within the Global Faculty Organization.

Brief

Description:

This is a 12-month administrative support position within Global Faculty Organization.

Salary Range:
Competitive (based on experience)

CLOSING DATE: OPEN

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily:

Manages the Executive Director's calendar, appointments, and daily schedule;

Coordinates meetings, prepares agendas, and tracks action items and follow-ups;

Serves as a primary point of contact for emails, calls, and internal communications;

Organizes and maintains digital and physical documents, records, and files;

Prepares reports, correspondence, and administrative materials as needed;

Tracks tasks, deadlines, and organizational priorities to ensure timely completion;

Supports coordination with staff, mentors, school partners, and external stakeholders;

Assists with data entry and updates within internal systems (e.g., Odoo platform);

Maintains confidentiality of sensitive information and organizational data;

Monitors communications and ensures timely responses and follow-ups;

Supports event coordination, travel arrangements, and logistics when required;

Identifies administrative inefficiencies and proposes practical solutions;

Maintains a professional and organized office environment;

Performs other duties as assigned.

Strong organizational and time management skills;

Ability to multitask and prioritize effectively in a fast-paced environment;

Excellent written and verbal communication skills;

High level of discretion, professionalism, and confidentiality;

Strong problem-solving skills and proactive mindset;

Comfortable using computers, email systems, and basic digital tools;

Ability to anticipate needs and support leadership without constant direction;

Reliable, detail-oriented, and highly responsive.

No formal degree required. Relevant experience, organizational ability, and professionalism are strongly preferred.

None.

None.

Direct deposit is required as a condition of employment.

Successful applicants will work exclusively with Global Faculty Organization.

Global Faculty Organization is an Equal Opportunity Employer and provides reasonable accommodations for individuals with disabilities upon request.

• Lead the entire sales cycle
• Achieve monthly sales objectives
• Qualify the customer needs
• Negotiate and contract
• Master demos of our software

• Bachelor Degree or Higher
• Passion for software products
• Highly creative and autonomous
• Valid work permit for Belgium

• Experience in writing online content
• Additional languages
• Strong analytical skills

• Great team of smart people, in a friendly and open culture
• No dumb managers, no stupid tools to use, no rigid working hours
• No waste of time in enterprise processes, real responsibilities and autonomy
• Expand your knowledge of various business industries
• Create content that will help our users on a daily basis
• Real responsibilities and challenges in a fast evolving company

Each employee has a chance to see the impact of his work.

You can make a real contribution to the success of the company.
Several activities are often organized all over the year, such as weekly sports sessions, team building events, monthly drink, and much more

A full-time position
Attractive salary package.

12 days / year, including
6 of your choice.

Play any sport with colleagues,
the bill is covered.