Group Administrator

Description Are you a people person who is skilled in office administration?

Description Are you a people person who is skilled in office administration? Would you love working with a dedicated group of technical professionals pursuing state-of-the-art solutions to critical challenges? Do you enjoy making a difference for the team you work with? Does a dynamic role in a fast-paced work environment interest you? If so, this may be the opportunity that you’ve been looking for!

We are seeking a driven and hardworking Office Administrator to help meet the needs of a group of 55+ technical staff that are providing major contributions to our sponsors. We are a team of engineers and scientists whose goal is to develop state of the art solutions to advance national security. As an important member of this group you’ll have a hand in everything that we do, including group morale, publications, hiring, purchasing, budgeting and managing all other administrative functions.

• Be responsible for providing daily office management support to the A2E Group
• Manage schedules for the Group Supervisor and Assistant Group Supervisor
• Make programmatic, capital, and overhead purchases for technical hardware, test equipment, and office supplies
• Handle software renewals, support contracts and other yearly maintenance costs. Work closely with the Lab Manager to maintain equipment repair and calibration contracts.
• Maintain group property lists including items in group laboratories as well as all staff equipment
• Provide support and assistance in the yearly capital planning process.
• Assist group leadership with planning town hall meetings, including generating slides, defining agendas and understanding information needs of the staff.
• Provide confidential assistance on personnel matters
• Generate information to answer data calls from Sector and Lab-level leadership.
• Assist group staff with various APL procedures including professional society membership, class/conference registration, travel preparation and reimbursement, meeting setup and coordination, etc.
• Help to maintain a positive work environment, including planning staff social and networking events.
• Assist with our hiring team, entering new staff requisitions, scheduling interviews, and onboarding of new staff members.
• Serve as Group Security Representative for which responsibilities include, providing staff with assistance for safe maintenance during biannual inspections and providing guidance to staff as needed.

• Have a Bachelor’s Degree in a business-related (or similar) field or an equivalent number of years of relevant experience.
• Have a minimum of 2 years of recent experience in office administration or a closely related function
• Have strong interpersonal and organizational skills, and enjoy working both independently and as part of a multi-organizational team.
• Have demonstrated ability in prioritizing and balancing problems independently, showing great attention to details and being a self-starter.
• Can work well with others using discretion and tact, and possess excellent verbal and written communication skills.
• Have demonstrated ability to communicate effectively at all levels with people inside and outside of the organization.
• Are able to obtain a Secret level clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements to qualify for a US. Government clearance includes U.S. Citizenship.
• This position requires the candidate to work on-site 5 days/week.