Business Office Clerk

Business Office Clerk – Huntingtown, MD

• CFS is partnering with a well-established school in Calvert County, MD to find a part time Business Office Clerk to provide critical business office support during a maternity leave from October 2026-Janaury 2027
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• The Business Office Clerk role offers flexibility, meaningful work, and the opportunity to make an immediate impact within a collaborative school environment. The ideal Business Office Clerk is someone who can step into an established process with minimal training, can learn the organization's ERP (Blackbaud Financial Edge NXT) quickly, enjoys a mix of accounting and administrative work, and is comfortable collaborating with a variety of stakeholders while maintaining accuracy and compliance.
• Reports to the CFO

• Flexible part-time schedule with excellent work-life balance
• Direct exposure to school leadership and the CFO
• Collaborative, low-pressure environment with a supportive team
• Opportunity to leverage and further develop Blackbaud Financial Edge NXT expertise

• Entering and processing vendor invoices into Blackbaud system
• Coding invoices to the appropriate general ledger accounts
• Collecting and tracking approval signatures from department leaders
• Managing weekly purchase card and Comdata transactions, including receipt collection and reconciliation
• Entering EFT payments, cash receipts, and journal entries into Financial Edge NXT
• Setting up new vendors, maintaining W-9 documentation, and managing 1099 information
• Monitoring outstanding payments and following up on uncashed checks
• Updating Excel tracking reports and maintaining organized financial records
• Supporting general business office functions, including supply ordering and occasional phone coverage

• Experience using Blackbaud Financial Edge or similar ERP system preferred
• 1+ years' experience in accounting, ideally supporting a school or non profit business office or related
• Basic Microsoft Excel skills for tracking, reporting, and reconciliations
• Comfortable working in small, collaborative office environments
• Strong attention to detail and accuracy
• Ability to work independently and manage competing priorities
• Professional communication skills and confidence interacting with department leaders for approvals and follow-up
• Must be able to pass a background check and fingerprinting

Schedule: 24-32 hours per week, Monday-Friday (flexible schedule, 3-4 days). Hybrid with the expectation of on-site presence 1-2x per week for invoice processing and approvals
Salary: $52,000-$58,000

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2026