Branch Office Administrative Assistant

Are you seeking a positive and supportive work environment to advance your administrative career? Do you thrive in a multi-tasking environment and enjoy solving problems? Do you excel at challenging the status quo and developing other staff members?

If so, we're looking for someone like you to join our team at APL.

We are seeking an experienced, self-motivated administrator to help us maintain a welcoming and efficient Branch Office. The ideal candidate would be a driven team player who takes pride in APL's mission and in achieving common goals. The AMDS Multi-Domain Surveillance & Tracking Branch is comprised of approximately 240 staff members and the Branch Administrator is a vital contributor supporting the Branch leadership team that aims to make everyone as successful as possible.

A key component of this position is helping to recruit and develop the careers of other administrative professionals.

• Your primary responsibility will maintaining administrative cognizance over Branch activities. This includes coordinating and executing day-to-day and ad-hoc activities in a fast-paced environment.
• You will maintain calendars, craft agendas, plan meetings, and anticipate future needs as much as possible. Be accountable for handling and closing action items in a timely basis. Assist with the development of presentations to include research, data collection and organization, editing, and formatting. Coordinate Branch wide activities (e.g., all-hands meetings, technical exchanges, social functions, etc.).
• You will track and coordinate timely responses from branch leaders and staff to data calls, some of which contain classified or sensitive information. Anticipate and plan for regularly scheduled activities such as performance and salary reviews, Branch meetings, overhead and capital planning sessions, IRAD calls, etc.
• You will review and initiate professional communications to enable the timely flow of information throughout the branch and to ensure conformance to guidelines. Continually develop knowledge and maintain up-to-date on a large number of APL databases, systems, and operational practices and procedures to provide authoritative information in response to requests.
• You will serve as a resource to all Branch staff in terms of security and property rules and procedures.
• You will promote the use of communication and collaboration tools (e.g., Box Folders, Zoom, Slack, etc.) to increase partnerships across Branches and Sectors.
• You will advocate for Group Administrators within the Branch. Help with Group Administrator recruiting and career development. Identify and encourage stretch tasks/goals to achieve career growth. Lead periodic meetings with all Administrators within the branch as well as occasional one-on-one meetings to discuss and overcome any obstacles. Suggest training courses to improve administrative skills.
• You will meet regularly with Sector Administrators to support sector-wide initiatives and collaborate with other Branch Administrators while bringing unique organizational and teaming skills to help solve sector/lab-wide problems. Lead sector level administrative activities as opportunities arise.
• You will initiate and participate in opportunities to improve practices & procedures. As needed, develop process improvement plans and lead the implementation of those plans.

You meet our minimum qualifications for the job if you...

• Have a Bachelor’s Degree in a business-related (or similar) field or an equivalent number of years of relevant experience.
• Have 6 or more years of experience providing administrative or operational support, with a demonstrated history of success in similar roles.
• Are adept at organizing and maintaining…