Business Operations Coordinator

Business Operations Coordinator

Company: PARADORN, LLC

Location: White Plains, Maryland

Department: Business Operations

Position Type: Full-Time or Part-Time, On-Site

Pay Range: $15 – $28 per hour, based on experience and demonstrated capability

Benefits: Eligible employees may receive health insurance with employer contribution, sick leave, PTO, retirement plan with employer match, and other benefits in accordance with company policy. Benefits may vary based on full-time or part-time status.

PARADORN is seeking a Business Operations Coordinator to support the day-to-day business and operational functions behind our manufacturing work.

This role supports invoicing, estimate preparation, project coordination, vendor communication, material sourcing, document organization, and research. The right person is organized, detail-oriented, proactive, and able to help keep information moving so the business can execute well.

This is a strong fit for someone who enjoys creating order, following through on details, communicating clearly, and supporting a small team where every task matters.

• Assist with estimate preparation by gathering information, organizing details, and supporting quote documentation.
• Help track project status, deadlines, customer requirements, open tasks, and follow-up items.
• Research materials, suppliers, lead times, pricing, and purchasing options.
• Coordinate with vendors to request quotes, confirm availability, follow up on orders, and track delivery timelines.
• Maintain organized records, folders, spreadsheets, checklists, and project documentation.
• Support purchase order, bill, receipt, and vendor document organization.
• Help prepare customer-facing and internal documents as needed.
• Support scheduling, task tracking, and communication between business and shop operations.
• Research business, operational, vendor, customer, compliance, or project-related topics as assigned.
• Identify small process improvements that help the business stay organized and execute consistently.
• Support invoice preparation, invoice tracking, and basic accounts receivable follow-up.
• Communicate clearly when information is missing, delayed, unclear, or at risk.
• Follow company policies related to confidentiality, controlled information, documentation, and quality.

• Strong organization and follow-through.
• Attention to detail and ability to work carefully with numbers, documents, and deadlines.
• Clear written and verbal communication.
• Ability to manage multiple small tasks without losing track of details.
• Comfort using email, spreadsheets, documents, and basic business software.
• Willingness to ask questions, take feedback, and learn how the business operates.
• Ability to research, compare options, and summarize findings clearly.
• Professionalism when communicating with vendors, customers, and team members.
• Trustworthiness and discretion with business, customer, financial, and controlled information.
• Interest in supporting a growing American manufacturing company.

• High school diploma or equivalent.
• Experience with administrative, operations, business, finance, customer service, project coordination, purchasing, or similar support work.
• Ability to use basic office software such as email, spreadsheets, word processing, and shared file systems.
• Ability to organize information clearly and accurately.
• Ability to communicate professionally by email and phone.
• Ability to work on-site in White Plains, Maryland.
• Ability to work independently on assigned tasks while knowing when to ask for clarification.

• Experience in a small business, manufacturing, engineering, construction, trade, or technical environment.
• Experience with invoicing, estimating, purchasing, vendor coordination, or project tracking.
• Experience with Quick Books Online, Gusto, Google Workspace, Microsoft Office, or similar business systems.
• Experience building or maintaining spreadsheets, trackers, checklists, or standard operating procedures.
• Interest in finance, operations, entrepreneurship, manufacturing, or project management.

• Must be authorized to work in the United States.
• Mus…