Grant Writer

Essential Job Functions

Performs professional work in the research, identification, development, and preparation of grant opportunities for the Department of Public Safety. Prepares, administers, and coordinates all grant information. Writes all grant applications in order to successfully secure new and renewal funding for Public Safety services and programs and prepares financial reports. Performs other general administrative, accounting, and budget work as needed. Position reports to the Director of Public Safety.

Researches grant opportunities (e.g. facility improvements, professional development, training, equipment, apparatus, etc.) for the purpose of developing additional funding resources for both current and proposed services, programs and administrative operations as well as serving as a clearinghouse for potential grant funding opportunities.

Coordinates project activities; prepares and processes grant requests and proposals, grant budgets, finance reports letters, correspondence, presentation materials, and manuscripts; maintains funding opportunity databases, activity tracking system, and related confidential files to ensure compliance with state, local and federal guidelines.

Maintains comprehensive knowledge of particular areas involved in identifying and soliciting grants; may collaborate with various internal and external departments.

Communicates with State, Federal, and other grant resources; monitors publications and newspapers for new sources of grant money; makes changes in grant reporting. Establishes and maintains personal contact with Chiefs and Administrative Officers from Fire-Rescue-EMS Departments and other Public Safety entities.

Answers questions and provides accounting and grant advice and direction. Develops forms, processes, procedures, and policies for the purpose of implementing a consistent grant application methodology.

Monitors and maintains the financial management of grants (e.g. budget preparation, budget adjustments, expenditures, etc.) for the purpose of complying with all program and funding guidelines of awarding organizations.

Participates in and leads, if appropriate, meetings, workshops, and seminars for the purpose of conveying, sharing, and/or gathering information required to perform functions.

Works closely with staff in developing and transforming ideas into grant proposals; interacts with constituencies involved in grant-funding activities; serves as liaison to Finance and Budget.

Prepares and submits an audit on an annual basis to the County Commissioners of Calvert County and the individual Fire-Rescue-EMS Department(s).

Performs other administrative, accounting, budget and related work as needed within the department.

Coordinates with Finance and Budget and Procurement to ensure procurement process is followed and bids are completed where necessary.

Coordinates grant requests for approval with the County Commissioners of Calvert County.

Learns and understands the New World Software regarding Fire-Rescue-EMS response statistical recordkeeping software in order to provide statistics for grant applications.

Assists with annual budget process, requisition processing, and invoice payments for the Department of Public Safety.

Assists with daily administrative duties, answering the telephone, greeting visitors, filing, etc.

Performs related work as required.

Knowledge of–

• Accounting principles and practices as applied to accounting and fiscal reporting for public agencies.
• The availability of grants, grant accounting practices, and grant application processes, practices, principles, and procedures.
• Modern office procedures and practices including operation of calculators and computers.

Ability to–

• Determine eligibility for a variety of grant proposals.
• Write high-quality grant proposal narratives, applications, and supporting documents.
• Secure grant funds and obtain new sources of funds.
• Maintain accurate financial reports and statistical records.
• Demonstrate proficiency in researching, interpreting, and analyzing diverse data.
• Establish and maintain…