Assistant Project Manager

Description

Summary: The Assistant Project Manager is responsible for assisting Project Managers in coordinating the activities of a project to ensure cost, schedule, document control and quality standards are met. Under the direction of the PM, the Assistant Project Manager is expected to take on any/all tasks in the quest to learn all he/she can about construction.

(Responsibilities and major tasks performed)

Ensure that proper tools are in place prior to the beginning of a project.

• Prepare and assist with pre-installation meetings.
• Review contract and become familiar with terms & conditions.
• Ensure subcontractors have the most up to date schedules and scopes of work.
• Ability to review drawings and specifications to become completely familiar with the project and identify long lead times and critical path items.
• Create and maintain submittal and project material log
• In coordination with PM, accurately complete required submittals, required insurance and safety documents, and shop drawings in a timely fashion.
• Review Procore to ensure that all the current and complete files are available to the field staff prior to starting any project.

Plan effectively.

• Attend weekly project meetings as requested by PM and keep detailed meeting minutes to share with team
• Complete submittals and shop drawings within specified time frames and with great detail and accuracy
• Monitor daily reports and project installation progress
• Complete quantity take-offs as requested by field and/or PM.
• Track material purchase orders for timely delivery
• Obtain regular material inventories on site to anticipate any shortages
• Prepare all delivery paperwork to create accurate, well executed material transfers to the job site
• Collect all documentation necessary to prepare change orders

• Manages the punch lists and the follow-up as necessary to ensure timely completion of punch list work.
• Collect all required close out documents for certification.
• Coordinates with field staff to demobilize from project site including turnover of attic stock and return of excess goods. Acquire and take pictures of completed work to share with team and company

Develop critical relationships.

• Maintain client relationships at the appropriate level reinforcing the Company’s commitment to continuously addressing their needs and interests.
• Work collaboratively with outside parties (I.e. the design team, etc.) to accomplish client goals.
• Demonstrate effective relationship building within the project team and throughout the Company. Keep field team members (i.e. Superintendent) informed and active in decision-making.
• Promote positive subcontractor relations by dealing professionally and fairly with all subcontractors and vendors instilling this philosophy in project team at all times.

• At least 1-3 years of Construction experience
• PC proficiency required.
• Degree in construction management – preferred
• Experience with Procore Construction software.

• Associates work in an office environment.

• Operate a computer and other office productivity machinery.
• Occasionally move office boxes up to 20 pounds for various needs.