Corporate Lease Analyst

Corporate Lease Analyst

The Corporate Lease Analyst is a key contributor to managing Allegis Group's global real estate portfolio - more than 480 offices, 4.8 million square feet, and operations spanning 25 countries. You'll abstract and interpret commercial lease documents to ensure compliance, audit and reconcile invoices, and serve as a trusted point of contact for landlords and global finance leaders. This is a role where analytical precision and strong interpersonal skills carry equal weight — and where someone who is eager to learn and understand the fundamentals of real estate leases will find room to grow.

In-Office Requirement:
Required in-office presence at least 4 days per week

Essential Functions:

• Process monthly rent and one-off payments to landlords, totaling over $20 million annually
• Review and audit yearly budgets and estimates, ensuring accurate financial reporting across all leases
• Act as a primary point of contact and build relationships with Global Finance Leaders
• Maintain the Lease Administration Database, ensuring accurate entry of rental payments, security deposits, bank guarantees, invoices, operating expenses, sublease payments, and other financial data
• Track and report to executive leadership on all project costs versus original budgets, including vendor invoice tracking, payment schedules, deposit refunds, landlord incentives, and contributions
• Serve as point of contact with landlords to identify, negotiate, and reconcile operating expense charges
• Abstract leases into the Lease Administration Database
• Create financial and metric reports to track lease portfolio performance
• Manage ongoing vendor contracts and ensure compliance to support office services
• Maintain relationships with landlord and facility maintenance vendors to ensure timely resolution of physical and financial issues across field offices
• Review and code invoices including office maintenance expenses, rents, legal billings, and parking
• Support operating companies in understanding lease compliance and changes in rent payments throughout the lease term
• Use software platforms to add and update vendor and office information
• Keep stakeholders informed when an office opens or relocates.
• Coordinate and maintain certificates of insurance for each office annually
• Scan and upload documents including invoices, letters, amendments, and memos
• Set up and cancel utility services for offices
• Track business rates and taxes due for each office
• Create alerts in the Lease Administration Database to track tenant improvement dollars and key dates
• Set up and raise purchase orders for EMEA offices
• Work with regional finance teams to manage rent allocations, splits, coding, and deferred rent across various payment schedules
• Review and audit lease-related documents including Estoppels and SNDAs
• Run monthly reports shared across multiple departments and operating companies

Budget Responsibility:

• Assist global finance teams with annual real estate budget development
• Coordinate payment of rental and facility invoices totaling $20 million annually

Minimum Education and/or

Experience:

• College degree or equivalent professional experience required; corporate real estate background preferred
• Previous experience in a service industry preferred
• A genuine eagerness to learn and grow in a complex, global environment is essential

Skills/Abilities:

• Strong communication skills, both oral and written, with the ability to engage confidently across all levels of a global organization
• Proficient with Microsoft Word, Excel, and People Soft
• Attention to detail and comfort working with financial data, databases, and reports
• Self-starter who takes ownership and works independently

Core Competencies:

• Build relationships
• Develop people
• Lead change
• Inspire Others
• Think critically
• Communicate clearly
• Create Accountability

Benefits Overview:
Benefits are subject to change and may be subject to specific elections, plan, or program terms. This role is eligible for the following:

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for…