Supply Chain Coordinator On-Call

Overview

The Materials Coordinator serves as an adjunct to nursing management in the annual planning, daily management, and ongoing monitoring of the non-salary expense budget and capital budget for the Medical Center. The role involves coordinating the provision of supplies and equipment that enable patient care, maintaining supply chain metrics, and communicating key supply chain information such as availability and recalls.

• Create and manage PARs for the medical center, including those for ancillary departments.
• Submit and manage eProcurement requests, ensuring compliance with national and regional contracts.
• Perform physical receipt of goods and validate shipping against packing slips; record receipt in the eProcurement system within 72 hours of delivery.
• Coordinate deliveries and vendor‑managed PARs (e.g., linen) with contracted suppliers.
• Manage outstanding requisition approvals, backorders, and outstanding receipts by executing daily or weekly procurement system queries.
• Handle receiving discrepancies, communicate with Materials Management and suppliers, and manage RTVs (returns to vendor).
• Enter asset information into the asset management system upon receipt of capital equipment and communicate asset location with Clinical Technology for maintenance and repair.
• Deliver equipment and supplies to clinical supply closets, rotating and stocking products based on a first‑in, first‑out model.
• Organize supply closets in accordance with EH&S policies, removing expired and unused products.
• Review product recall alerts, take required action within specified time frames, and communicate recalls to affected departments.
• Partner with clinical operations, Materials Management, and suppliers to identify alternate or substitute products and convey backorders or contract conversions.
• Maintain compliance with designated SOX and uniform accounting policies through timely and accurate receiving.
• Serve as the Facility Waste Coordinator, coordinating hazardous waste pickup and ensuring manifests are filed and up‑to‑date.
• Support the budget planning process by conducting equipment and product research and providing purchase order information to budget owners upon request.
• Assist the MOB Operations team with Incident Command system responsibilities for life safety and fire drills, conference room set‑up, and locating and transporting patient lift equipment.
• Perform other duties as assigned to support supply chain operations.

• Minimum one (1) year of supply chain experience, including establishing and managing PAR levels and storage closets.
• Minimum one (1) year of experience with procurement systems, software, and processes.

• High School Diploma or GED required.

• Essential functions (bending, lifting, mobility) as described in the Functional & Environmental Evaluation (FEE) form.
• Computer knowledge and skills required.
• Experience collaborating with other departments to research and solve complex problems.

• Knowledge of medical services and supplies and inventory.
• Associate’s degree in business or health‑care related field.

• Primary
  
  Location:
  
  Maryland, Kensington, Kensington I Medical Center
• Schedule:
  
  1 day per week, 08:00 AM – 04:30 PM (Day shift) with call‑in/on‑call duties.
• Workdays:
  Monday – Friday
• Travel:
  Yes, 100% of the time
• Work Setting:
  Onsite
• Employee Status:
  Regular, Individual Contributor, Standard
• Pay Range: $29.79 – $43.13 per hour
• Employee Group/Union Affiliation: M40|OPEIU|Local 2
• This position supports all Medical Centers in the DCSM Service Area.

Kaiser Permanente is an equal‑opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.