Purchasing Assistant

Purpose: The Purchasing Assistant will hold an integral/critical role within our organization. Our projects teams and warehouse will rely on this person to ensure materials are ordered accurately; lead times are confirmed and materials are available at the time of installation. This is a high-volume position that requires intense focus, a high degree of organization and a solid understanding of our business.

• Communicate with Project Managers and Sales regularly regarding new orders, special orders, change orders, long lead times, job scheduling, estimated times of delivery, etc.
• Prepares and reviews purchase orders for accuracy.
• Confirm all quantities with suppliers after issuing POs.
• Send POs to suppliers; monitors and expedites orders when required.
• Monitors lead times to ensure orders are received as close to the time of need as possible. Tracks time frames as necessary.
• Owns the Material Status reporting relied upon by Project Management and clients, exercising judgment about what information is material to communicate and when to flag schedule risk.
• Order, coordinate delivery of containers to our facility as required.
• Ensure notes are entered in the purchasing system regarding pricing, conversations, emails, etc. for reference and reconciliation later.
• Process claims as needed for returns, damages.
• Source other suppliers’ materials and pricing as necessary to ensure products availability.
• Evaluates and selects freight and transportation methods — ground, rail, air, container — weighing cost against delivery requirements and authorizes the chosen option.

This position is on site at 9603 Deereco Road, Timonium, MD

• High School Diploma or GED
• 1+ years of experience in purchasing, procurement, inventory or order entry
• Flooring industry experience

Proficient in Microsoft Office (especially Excel, Powerpoint a plus).

• Strong organizational and time management skills.
• Patience to deal with interruptions while maintaining focus to avoid mistakes.
• Flexible. Willing to work with requests throughout each day as job needs dictate.
• Customer centric and a desire to exceed expectations.
• Ability to communicate effectively with internal stakeholders and external suppliers.
• Ability to see a job or project through to final completion.
• Strong written and verbal communication skills
• Functions well independently but has a positive, team first attitude / mindset.

Associates work in an office environment.