Inventory Specialist

J. Gibson McIlvain Company has been providing high quality wood products since 1798 and is a trusted and well-known name and hardwood authority in the lumber business. As the Importer of Record, Lumber yard, and Architectural Millwork House we have total quality control throughout the entire supply chain from the forest anywhere in the world all the way to your job site.

With centuries of experience, we are a powerful supplier of both domestic and imported, exotic hardwood lumber such as Teak, Sapele, Genuine Mahogany, Black Walnut, and Ipe. J. Gibson McIlvain is more than just materials and with our comprehensive architectural millwork facility, we offer custom millwork services from interior trim and cabinetry to exterior siding, pergolas, and furniture.

The Inventory Specialist will be responsible for accurately counting, and identifying stock located in the lumber yard. They will be responsible for the accuracy of those counts. They will also be responsible for communicating damages, and/or losses with supporting photographs and documentation. They will follow procedures to accurately adjust inventory for over/short, defective, and damaged materials. Must have a clear understanding of basic math and can read, write, and comprehend English.

Prepared to work outdoors in all seasons and conditions.

• Accurately controls and tracks physical inventory, notifying management of any shortages and discrepancies; researches and resolves inventory discrepancies.
• Works closely with bank and insurance representatives when necessary.
• Maintains and manages accurate records of quantity, type, and value of materials stocked.
• Maintains and oversees inventory database.
• Scan location of all inventories in this facility and alternative locations a minimum of four times a year, upload information into our inventory database.
• Spot check “counts” in each species sheds in each department quarterly, selecting several (25 to 30) open packs of lumber, do a physical count and compare to inventory database count. Report all discrepancies to direct supervisor with documented specifics.
• Spot checks receiving process, ensures documentation is completed correctly and attached to purchase orders in Lumber Track.
• Performs required administrative tasks; prepares all required reports and correspondence.
• Identify packs and their location to assist Order Fillers and Forklift Operators.
• Run aging inventory reports monthly, print out oldest packs in each species shed’s inventory, provide information to order fillers (and their supervisors) to pull these packs first when filling orders.
• Provides list of items/packs for moving to Forklift Operators.
• Keep track of low or necessary inventory to prompt orders from suppliers.
• Work closely with the Mill on inventory to be remanded or returned.
• Performs other related duties as assigned by management.
• Schedule:
  
  Monday - Friday, 7:00am-3:30pm.

• One to two years related experience or equivalent
• Commitment to excellence and high standards
• Excellent written and oral communication skills
• Strong organizational, problem-solving, and analytical skills
• Ability to manage priorities and workflow
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Acute attention to detail
• Ability to manage multiple projects and meet deadlines
• Strong interpersonal skills
• Ability to understand and follow written and verbal instructions

J. Gibson McIlvain is an equal opportunity employer. We are committed to the principle of equal employment opportunity for all employees and to providing a work environment free from discrimination and harassment. All employment decisions at J. Gibson McIlvain are based on business needs, job requirements, and individual qualifications without regard to race, color, gender, religion, age, national origin, veteran status, marital status, sexual orientation, physical or mental disability, genetics or any other characteristic protected by applicable law, provided the employee can perform the essential functions of the job.