Assistant Property Manager​/Tax Credit

Gates Hudson is seeking an Assistant Property Manager / Tax Credit to support the operational, financial, and resident-facing functions of one of our multifamily communities. This role partners closely with the Property Manager to ensure policy compliance, financial accuracy, team supervision, and a high-quality resident experience.

• Support day-to-day property operations in accordance with company policies and applicable laws
• Supervise and train onsite staff as directed
• Conduct move-in and move-out inspections
• Ensure consistent policy implementation

• Address resident questions, concerns, and escalations in a timely and professional manner
• Review notices to vacate and support retention efforts
• Welcome prospects, conduct tours, and handle leasing paperwork as needed

• Assist with preparation of the annual budget and monitor expenses throughout the year
• Process, approve, and submit invoices for payment
• Maintain and reconcile petty cash
• Track monthly variances and prepare narratives

• Communicate with vendors regarding scheduling, billing, COIs, and performance
• Ensure use of approved vendors and adherence to budget guidelines

• Ensure lease file is in compliance with established Gates Hudson policy and procedure and LIHTC/Affordable Program.
• Assist the Property Manager in maintaining all office files and records in accordance with Gates Hudson policy and standard business practice as well as LIHTC/Affordable programs.
• Responsible for offices opening on schedule, condition of office, and model apartment.
• Maintains records on all aspects of management activity on a daily, weekly, and monthly basis. Submits required reports to corporate offices on a weekly and monthly basis.
• Attend scheduled corporate management meetings and conducts on-site staff meetings.
• Review mail, outside correspondence and inter-company correspondence.
• Review all initial Tenant Income Certification (TICs) prior to move-in (LIHTC and Affordable)
• Pre-audit LIHTC/HUD tenant files for mixed-blended properties
• Prepare for all site audits
• Assist with the LIHTC portion of the rent ups
• Assist with review of Certified Rent Rolls mid-year and at year end
• Assist with preparation of Annual Owner Certifications
• Centralize and maintain LIHTC tenant files for audit ready purposes
• Full understanding of the LIHTC as well as HUD Handbook 4350.3, Rev-1 Chg. 4 rules and regulations.
• Perform in-house audits as needed
• Respond promptly and professionally to all agencies’ requests for compliance information and be ready to explain all decisions made regarding residents’ eligibility for their apartment under LIHTC regulations.

• Perform additional duties as assigned
• Work weekends as needed

• **** Tax Credit / HUD experience ****
• **** Compliance experience ****
• Two or more years of experience in property management, leasing, or related multifamily housing roles, including affordable oversight
• Strong customer service and communication skills
• Attention to detail and ability to manage multiple priorities
• Working knowledge of Fair Housing, ADA, FCRA, and multifamily regulations
• Ability to work independently and as part of a team

• Experience with Yardi, Nexus, or similar property management and accounting systems
• Prior supervisory or training experience
• High school diploma or equivalent; additional education or certifications a plus