Vehicle Operations Logistics Specialist II; Manheim

Essential Job Responsibilities Reporting & Inventory Management

• Generate and maintain weekly inventory compliance and operational performance reports
  • Out of Compliance for multiple clients at 4 auctions (Manheim Baltimore-Washington, Manheim Fredericksburg, Manheim Harrisonburg and Manheim Maryland)
• Use AutoIMS & DHL to monitor Ready Logistics' moves for Out of Compliance report and obtain EBOL's to research notes on unit's moves

• Manage vehicle pickup and transportation requests from clients and management teams
• Provide transport quotes to clients and auction management
• Coordinate vehicle transportation with lot agents, carriers, and transport providers
• Oversee Element Door-to-Door process to ensure timely communication, billing, and organization to manage client requests

• Use AS400 to create, manage, update, and cancel transportation and pickup documentation
• Ensure required documents are provided to transporters
• Ensure clients provide required documents to lot agents
• Track vehicle movement from pickup to delivery

• Process payment requests related to transportation, storage, and vehicle release fees for 3 auctions (Manheim Baltimore-Washington, Manheim Fredericksburg and Manheim Maryland)
• Review invoices and verify supplier information for accuracy
• Coordinate with finance, posting, and accounting teams to facilitate payments
• Submit payment requests through company systems and track requests through completion
• Arrange shipment and delivery of checks via Fed Ex or USPS
• Maintain detailed records of payments, invoice status, and related transactions

• Serve as a point of contact for clients requesting moves internally, transporters, lot agents, and internal teams
• Collaborate with lot operations and transport teams to resolve inaccurate vehicle deliveries

May be asked to assist with other admin functions as needs arise.

• High School Diploma/GED and 3 years' experience in a related field.
• OR the right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline; OR 5 years' experience in a related discipline.
• Safe driver's needed; valid driver's license required.
• Effective communication skills required.
• Must possess good problem-solving and organizational skills.
• Basic computer software skills required.
• Vision abilities required include close, distance and depth perception.

• Strong understanding of the auto transport industry, carrier types, truck types and capabilities

• Strong organizational skills and demonstrated capacity to develop and implement practical strategies, plans, and solutions to identified issues and problems.

• Excellent verbal and written communication skills.

• Ability to handle high pressure situations and tight deadlines

• Good judgment, discretion, tact and the ability to work easily at all levels within the organization

• Ability to partner well with colleagues in a matrixed work environment.

• Ability to work independently and to undertake responsibilities with minimal guidance