Clerical Assistant - Part Time

Please see Special Instructions for more details.

• The Clerical Assistant position is classified as Part Time (.50 PTE – 12 Months), entails an average commitment of 20 hours per week.
• The work schedule is structured into daily four-hour shifts, spanning Monday through Friday, within the timeframe of 7:30 a.m. to 5:30 p.m.
• To apply for this position, interested candidates are required to complete an online application, including submission of an EEO/Diversity Statement and unofficial transcripts through the People Admin application portal.
• Education Code §87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination within the past sixty (60) days to determine that he/she/they is free of active tuberculosis.
• As a condition of employment, the position you are applying for will require that you provide fingerprints to the local police department. The fees charged by the Department of Justice (DOJ) and FBI for the fingerprint report is the employee’s responsibility.
• Fingerprint clearance must be received prior to the employee’s first day on the job.
• Sponsorship The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.

Job Title

Clerical Assistant - Part Time

Location

Job Description

BASIC FUNCTION : Under the direction of an assigned supervisor, perform a variety of clerical duties involving typing, filing and maintaining records or reports in support of a special program or District function.

REPRESENTATIVE DUTIES :

• Schedule appointments and meetings; maintain various schedules and calendars; compile information for appointments as requested; notify students and personnel of meeting dates. (E)
• Maintain a variety of logs, records and files related to assigned office; close files according to established procedures and timelines. (E)
• Provide information and assistance to students, the public and staff regarding program requirements and procedures in an accurate and timely manner. (E)
• Type letters, memoranda, reports, schedules, lists, plans, forms or other materials from straight copy, rough draft or notes; distribute, mail and file materials as appropriate. (E)
• Operate a variety of office equipment, such as typewriter, calculator, copier and others; operate computer equipment to enter and retrieve data, maintain records and generate reports. (E)
• Perform receptionist duties and answer telephones; take and relay messages; greet students and the public and provide routine information; direct inquiries to the appropriate person or office. (E)
• Assure the timely duplication and distribution of a variety of records, reports and other materials as directed. Perform related duties as assigned.

KNOWLEDGE OF:

• Interpersonal skills using tact, patience and courtesy.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Modern office practices, procedures and equipment.
• Policies and objectives of assigned program and activities.
• Record-keeping techniques.

ABILITY TO:

• Perform a variety of clerical duties involving typing, filing and maintaining records or reports in support of a special program or District function.
• Learn and apply laws, rules, regulations involved in assigned clerical activities.
• Add, subtract, multiply and divide quickly and accurately.
• Understand and follow oral and written directions.
• Type at an acceptable rate of speed.
• Operate a variety of office equipment including computer terminal, calculator, copier and typewriter.
• Operate a computer terminal to enter data, maintain records and generate reports.
• Meet schedules and time lines.
• Maintain records and prepare reports.
• Answer telephones and greet the public courteously.
• Communicate effectively both orally and in writing.
• Work cooperatively with others.

Required Qualifications

EDUCATION AND EXPERIENCE : Any combination equivalent to: graduation from high school and one year of clerical experience.

Desired/Preferred Qualifications

Physical Demands

ENVIRONMENT :

PHYSICAL ABILITIES :

• Exchange information in person or on the telephone.
• Read a variety of materials.
• Operate a computer keyboard.
• Sitting or standing for extended periods of time.

Range/Step

Range / Step Range 16, CSEA Salary Schedule

Salary Range

Salary Range $22.27 - $25.83 / Per Hour (Steps 5 - 11) Placement will be based on both the candidate's years of experience and educational qualifications.

Benefits Information

PART - TIME (less than .60 PTE ): Part-time positions less than .60 PTE are not entitled to any District paid fringe benefits. The District does however; provide the employee prorated leaves including vacation, sick leave and paid holidays. Employees less than .50 PTE contribute to an Alternative Retirement System (Apple). Employees whose PTE is between .50 and .60 contribute to the California Public Employees Retirement System (CalPERS).

EEO Statement

Equal Employment…