Vendor Invoice Management (VIM) Analyst

The Vendor Invoice Management (VIM) Analyst Contractor supports the accurate and timely processing of vendor invoices within a fast-paced supply chain and procurement environment. This role works closely with Accounts Payable, Purchasing, Sales, Logistics, and external suppliers to resolve invoice discrepancies, maintain accurate records, and support month-end accounting activities. The ideal candidate possesses intermediate Microsoft Excel skills, a solid understanding of basic accounting principles, strong attention to detail, and the ability to communicate effectively with internal and external business partners.

What's in it for you?

Elwood Staffing associates are eligible for a comprehensive and competitive benefits package plus an exclusive savings program, including:

• Holiday Pay
• Referral Bonus Incentive
• Weekly Pay
• 401k
• And More!
• Contract position
• $22.50 /hour
• First Shift
• Review and verify vendor invoices against purchase orders, contracts, quotations, and system records.
• Investigate and resolve invoice discrepancies involving pricing, quantities, receipts, and system errors.
• Coordinate with Accounts Payable and internal stakeholders to ensure timely invoice processing and payment.
• Maintain accurate invoice status tracking and reporting using Microsoft Excel.
• Reconcile vendor statements and research outstanding balances.
• Support monthly GR/IR (Goods Receipt/Invoice Receipt) reconciliation activities.
• Monitor aged or suspended invoices and proactively drive resolution.
• Communicate professionally with suppliers and internal departments regarding invoice and payment issues.
• Assist with month-end close activities and accounting reconciliations.
• Associate degree in Accounting, Finance, Business, Supply Chain, or a related field; equivalent work experience may be considered.
• 2+ years of experience in Accounts Payable, Accounting, Procurement Support, or Invoice Processing.
• Intermediate proficiency in Microsoft Excel, including:
  • Pivot Tables
  • VLOOKUP/XLOOKUP
  • Filtering and sorting large datasets
  • Basic formulas and data analysis
• Understanding of basic accounting concepts, including:
  • Debits and credits o Accounts Payable processes
  • Invoice reconciliation o General ledger concepts
• Strong analytical and problem-solving abilities.
• Excellent organizational skills and attention to detail.
• Effective written and verbal communication skills.
• Experience working with ERP systems.
• Experience supporting manufacturing, automotive, supply chain, or procurement operations.
• Knowledge of EDI transactions and invoice automation processes.
• Experience with month-end closing activities and reconciliations.

We are an Equal Opportunity Employer and celebrate diversity at all levels of our organization.