PLRegistrar - Level 2 @ Marysville Pilchuck High School

Administrative Assistant

Work Schedule:

8.00 hours per day (7:00 a.m.

- 3:30 p.m.) – 200 days per year (Monday-Friday)

Reports To:

Building Principal

Salary:
Per Public School Employees negotiated salary schedule – Level 2 at (Use the "Apply for this Job" box below)..msd
25.org/o/District/page/employee-groups

PSE TRANSFER REQUESTS WILL BE CONSIDERED FOR THIS POSITION PRIOR TO SCREENING ANY OUT-OF-DISTRICT APPLICANTS.

Job Summary:

This position is responsible to provide exemplary customer service and consistently project a professional and positive image of the office; accurately maintain student registration and information, master schedules, and district, state, and federal reporting and documents; assist with general office needs; and perform all duties as requested in a professional, confidential manner.

Minimum Qualifications:

• High School diploma or equivalent
• Previous secretarial experience required
• Previous office experience in a K-12 school setting preferred
• Working knowledge of Microsoft Office Suite;
  Google Mail, Calendar, and Drive; and Skyward preferred
• Experience and/or training with cultural, ethnic, and language diversity preferred
• Successful Washington State Patrol and Federal Bureau of Investigation Fingerprint Clearance
• Proof of Immunization (if born 1/1/57 or later)
• I-9 Employment Eligibility in compliance with the Immigrations Reform and Control Act
• Completion of all district-required training within thirty (30) calendar days from hire date

Essential Job Functions

This list of essential job functions is not exhaustive and may be supplemented as necessary. Depending upon individual assignment, the employee may perform all or a combination of several of the following duties:

• Create Documents-Forms
• Create-Maintain Database
• Data Entry
• Data Extraction (data mining)
• Filing & Maintenance of Student Record
• Grades (data input)
• Master Schedules (maintain course information in Skyward)
• Prepare and Process District Documents-Forms
• Report Cards (order, mail, etc.)
• State-Federal Reports/Documents (create & maintain)
• Student Registration & Withdrawals
• Transcripts (maintain & print student transcripts)
• Maintain consistent presence at assigned worksite and regular work hours
• Comply with all district policies and procedures
• Perform duties as requested by Building Administrator and/or Secondary Office Manager

At the request of the Building Administrator or Secondary Office Manager, the following job functions will be performed as needed during peak workflow or in the absence of other office staff:

• Communication (communicate building-department information to staff-public)
• Handle Emergencies for Staff or Students
• Mail (sort-distribute)
• Provide Back-up and Peak-load Coverage for Office Staff
• Receptionist (greet public, answer phones)
• Schedule Building Meetings
• Schedule Translator for General Education Conferences
• Supplies (maintain & order)

Desired Skills

• Consistently listen, write, and speak in a clear and concise, well-organized manner
• Consistently problem-solve, seek new responsibilities, proactively prioritize, and multi-task
• Consistently resolve customer inquiries in a positive and timely manner
• Consistently treat people with respect, dignity, and fairness
• Consistently participate and support team ideas, changes, and decisions
• Consistently demonstrates technical expertise and practical knowledge of the job
• Consistently produces thorough, accurate work and meets timelines
• Consistently demonstrates a positive attitude and supports other through positive communication
• Consistently offers help when help is needed
• Consistently seeks to acquire new skills to demonstrate self-improvement
• Consistently demonstrate a high level of confidentiality

Work Environment:

The usual and customary methods of performing the job functions require the following physical demands: occasional lifting, carrying, pushing and/or pulling; some stooping, kneeling, crouching, and/or crawling; fine finger dexterity; work at computer for prolonged periods of time; frequent interruptions; meet deadlines with time constraints; and dealing with distraught and/or angry persons. Typically the noise level in this work environment is moderate.

Evaluation:

This position shall be evaluated periodically by the Building…